Position Description
Role Title: Finance Administrator – AP / AR
Reporting to: Finance Controller
Location: Melbourne
Employment Type: Part-time (approx. 3 days per week)
Role Purpose
This role is intended to bring key finance processing activities currently
performed externally into the central finance function. The objective is to
improve control, responsiveness and efficiency across accounts payable,
accounts receivable and general finance administration, while supporting a more
centralised and scalable finance model across the Group.
Importantly, this role will
also act as a key enabler in lifting finance discipline across the business,
including supporting the rollout of a purchase order (PO) system for non-stock
expenditure and improving automation of credit card expense management.
This is a hands-on role
suited to someone with strong transactional finance capability who is
comfortable working across multiple entities, systems and stakeholders.
Key Responsibilities
- Process supplier invoices across Group entities,
including coding, allocation and workflow management through Traild.
- Manage accounts payable inboxes and support
timely invoice processing and payment preparation
- Assist with accounts receivable administration,
including invoice management, customer follow-up and cash allocation
- Support bank reconciliations and routine finance
administration tasks
- Assist with month-end processing, including
journals, reconciliations and supporting schedules
- Support BAS and other routine statutory lodgement
preparation, under supervision of the finance team
- Work with internal stakeholders to improve
invoice approval processes and finance workflow discipline
- Support the rollout and ongoing management of a
PO system for non-stock purchases
- Assist in implementing and maintaining automated
credit card expense management processes
- Provide transactional finance support across both
Nuchev and bWellness activities as required
- Assist with maintaining data quality across
finance systems, including Xero, Unleashed and related reporting tools
- Contribute to process improvement and help
identify opportunities to simplify and centralise finance activities
Key Outcomes
- External finance processing support reduced and
transitioned effectively in-house
- AP and AR activities handled in a timely,
accurate and well-controlled manner
- Improved visibility and responsiveness across
finance processing
- Reduced administrative burden on senior finance
team members
- Successful rollout of PO and expense management
processes, improving cost control and compliance
- Better alignment between finance processing,
inventory systems and month-end reporting
Skills and Experience
- Experience in an accounts payable, finance administration
or broader transactional finance role
- Comfortable working across AP, AR,
reconciliations and general finance administration
- Good systems capability, ideally with exposure to
Xero, Unleashed or similar platforms
- Strong attention to detail and ability to manage
workflow in a disciplined way
- Practical, organised and comfortable working in a
growing business environment
- Able to work collaboratively with operational and
commercial stakeholders
- Experience supporting multiple entities or
business units would be advantageous
Preferred Profile
We are looking for someone practical and dependable who can take ownership of
day-to-day finance processing while also supporting improvements in how the
business manages spend and approvals. This role would suit a capable finance
administrator or AP/AR officer who enjoys improving processes and working as
part of a small, hands-on team.
Indicative Scope
The role is expected to commence on a part-time basis at approximately 3 days
per week, with scope to evolve depending on business needs and the success of
the transition from external support.
