• Full-time permanent employment opportunity
• Highly competitive salary, plus 12% superannuation
• Not-for-Profit salary packaging up to $18,550 per annum to increase your take-home payment
• Complimentary membership to the Paraplegic Benefit Fund (PBF Australia). which includes $250,000 immediate payout in the event of a permanent spinal cord injury, access to PBF’s injury prevention resources and support services and peace of mind knowing you’re covered by a trusted organisation dedicated to spinal injury awareness and assistance
• Flexible working options to increase your work-life balance
• Vehicle for business use provided

Who are we?

Mosaic Group is a long standing, expanding, trusted provider of disability support services, including accommodation, community services, employment, therapeutic and behaviour support services that are committed to helping individuals achieve their goals and improve their quality of life. We are dedicated to making a positive impact in the lives of those we support by offering individualised, person-centred support. In addition to our core services, we are passionate about our Client Services, which helps us deliver high-quality services and engage with our community effectively.

Job Overview

We are seeking a motivated and proactive Facilities Coordinator to join our team. Reporting to the Executive Manager Finance, this position is responsible for monitoring compliance and overseeing the maintenance of Mosaic’s facilities and fleet, ensuring operations remain safe, efficient, and compliant with relevant regulations.

This role combines facilities coordination, contractor management, project support, process improvement, and asset administration. You will work closely with internal stakeholders and external contractors to coordinate maintenance works, fleet activities, and continuous improvement initiatives.

The ideal candidate will be equally comfortable working behind a computer and out in the field. You will be confident navigating IT systems, maintaining accurate records, tracking maintenance activities, and reporting on key metrics, while also being willing to undertake minor maintenance tasks where appropriate. This may include activities such as replacing light globes, installing fixtures, replacing appliances, undertaking minor repairs, and identifying and resolving general property maintenance issues.

What we’re looking for

• Experience in facilities management, property maintenance, or a similar role
• Computer literacy with the ability to confidently navigate systems, maintain accurate records, produce reports, and manage asset and maintenance data.
• A practical, hands-on approach and willingness to undertake minor maintenance tasks when required.
• Strong stakeholder engagement and relationship management skills.
• Ability to coordinate multiple priorities and projects while meeting deadlines.
• Strong verbal and written communication skills.
• Excellent organisational skills and attention to detail.
• Strong problem-solving skills with the ability to identify issues, assess solutions, and take appropriate action.
• A proactive mindset and willingness to roll up your sleeves to help maintain safe, functional, and welcoming environments for clients and employees.

Key Responsibilities of this role include but are not limited to

• Coordinating maintenance and repair activities for Mosaic facilities and fleet
• Managing relationships with contractors, vendors, and service providers.
• Conducting regular inspections of properties and fleet assets to identify maintenance requirements
• Supporting property improvement and renovation projects
• Monitoring compliance with health, safety, environmental, and transport regulations
• Coordinating insurance claims, repairs, fleet acquisitions, and disposals.
• Maintaining accurate asset, maintenance, fleet, and contractor records and registers.
• Assisting with the development and implementation of facilities and fleet management policies and procedures.
• Tracking, analysing, and reporting on key operational metrics and improvement initiatives.
• Supporting continuous improvement activities to enhance service delivery, efficiency, and compliance.

To be successful in this role, you will have

• A certificate in asset management, business administration, or a trade-related field.
• Experience in asset management, facilities management, or a similar role
• Experience managing contractors and service providers.
• Experience maintaining accurate records and registers
• Well-developed time management, scheduling, and resource planning skills.
• Strong interpersonal, negotiation, and conflict resolution skills
• Knowledge of health, safety, environmental, or transportation compliance requirements would be highly regarded.
• Experience within the disability services sector would be advantageous but is not essential.

Pre-employment compliance requirements

• Current Australian Driver’s Licence
• Valid NDIS Worker Screening Check
• Unrestricted working rights in Australia 

Ready to Make a Transformative Impact?

If you are ready to step into a broad, influential executive role where finance leadership directly enables people, culture and community impact, we encourage you to apply! Click “Apply” to submit your resume and cover letter and continue your journey with us at Mosaic Community Care.

Embrace Diversity with Mosaic

At Mosaic, we welcome and celebrate diversity and are committed to fostering an inclusive workplace. We value individuals of all backgrounds and perspectives. Join us in shaping a more inclusive future.