Office Manager/ Executive Assistant – Part time

 About Cygnett

Cygnett started in 2003 from a small share office in the backstreets of Melbourne, selling cases for the very first iPod in Australia. 20 years on, Cygnett is now Australia #1 tech tools brand, with products across categories spanning from Power Banks to Cables, Phone Cases & Screen Protectors, Wall Chargers and more. You can now find Cygnett products in 7 continents and 42 countries.

Things you may or may not know

• The Cygnett product range is made up of over 130 tech tools
• Cygnett products can be found in over 3,000 retail outlets worldwide
• We dominated the Choice Awards for best mobile power banks
• Our Google and Trustpilot ratings are both at 4.9 stars
• We are recognised as an Employer of Choice 2025 at the Australian Business Awards
• We believe in giving back to our community, supporting several charities and organisations. Charities close to our heart include Share the Dignity and the McGrath Foundation.

The reason this role exists

We are seeking an experienced Office Manager/Executive Assistant to join our team in Port Melbourne on a part-time basis. This role is crucial for ensuring the smooth operation of our administrative functions, our office facilities in both Port Melbourne and Truganina and providing high-level support to our executives, mostly the CEO.

The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, contributing to the overall efficiency of our office environment.

We are somewhat flexible in relation to how part time this role is, however want to highlight that yes, we will consider those who wish to work hours of 10am to 2pm daily to accommodate for family responsibilities with school age children.

Responsibilities

• Provide administrative support to the self reliant CEO and Senior Leadership as required, including email and calendar management, travel arrangements, and meeting coordination with external stakeholders.
• Credit card reconciliation
• Arranging catering as required
• Leading the SIPPs team – a staff social events team
• Maintain various documents and records for company executives
• Oversee office supplies and inventory, ensuring that all necessary materials are available.
• Assist in the preparation of reports, presentations, org chart and other documents as required
• Organising events such as workshops, Town Halls or conference
• Manage providers of solutions to Cygnett e.g. travel, cleaners, security access arrangements, building maintenance, office stationery and kitchen supplies
• Look for continual improvement initiatives

Skills, qualifications, capabilities that we think will help in this role:

• Proven experience as an Office Manager or Executive Assistant, preferably in a similar industry
• Strong organisational and time management skills, with the ability to prioritise tasks effectively
• Excellent stakeholder management, written and verbal communication skills
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work independently and as part of a team, integrating smoothly with all levels in our business
• Great initiative and get up and go – A proactive approach to problem-solving and a keen attention to detail

At the end of the day, we all just want to do our best work and go home to spend it with our family, friends and loved ones. We want to hire nice people. If you are keen to do a good job, want to be treated with respect and treat others with respect, and love our products, then we will all be one happy bunch!

What we offer our talented team:

Apart from a collaborative team who are passionate about our top-quality products, we can offer you:

• Purchased annual leave
• Bring your dog to work – yes, it’s a thing!
• Career break for up to 3 months
• Free apparel e.g. T-shirts, hoodies to save you thinking about what to wear
• Individual career success planning if you are invested in your career
• Giving back days
• Swag bags and staff discounts – buy any product from our extensive range at cost
• An employer who cares about their people, partners and customers

And more!

Want to join us? We will begin our recruitment process immediately so send your resume in now!

Cygnett is an Equal Opportunity Employer. We believe that diversity is vital to our ability in providing our clients with the best possible solutions and welcome applications from all those with rights to work in Australia.