Project Administrator

About Us

At Biodiversity Australia, we’re dedicated to creating sustainable solutions that allow people and the environment to thrive together. As a proudly Indigenous-owned environmental management consultancy, we deliver innovative, science-based environmental services across renewable energy, infrastructure, government, defence, resources and conservation.

Guided by our values of Integrity, Teamwork, Safety, Client Success and Indigenous Pathways, we’re proud to deliver meaningful outcomes for our clients, communities and environment.

About the Opportunity

Exciting New Role – Bathurst NSW

Due to continued growth, we’re seeking a proactive Project Administrator to join our team in Bathurst, NSW.

This is a part-time, on-site role, 15–20 hours per week, with the potential for additional hours as the role grows. $80 – $100,000 PRO RATA

Working closely with the Business Manager and Project/Team Leaders, you’ll help keep projects, people and operational requirements running smoothly. This is a great opportunity for someone who enjoys variety, problem-solving and being part of a busy, collaborative team.

What You’ll Be Responsible For

Build and maintain rosters in Deputy

Coordinate shift changes and site coverage

Support workforce allocation across projects

Monitor timesheets in NetSuite and follow up discrepancies

Support accurate and timely payroll processing

Maintain SWMS, SDS, Work Direction Forms, pre-starts and project documentation

Ensure compliance records are accurate and up to date

Act as a key contact for field teams

Assist with scheduling, PPE, equipment and site requirements

Consolidate field reports and project data

Support incident reporting, Good Catch systems and corrective actions

Provide day-to-day operational and project administration

About You

You are organised, practical and confident working in a fast-paced environment. You enjoy supporting teams, solving problems and making sure nothing falls through the cracks.

You’ll bring:

• Experience in project administration, operations administration or coordination
• Excellent communication, writing and stakeholder engagement skills
• Strong organisational and time management skills
• High attention to detail
• Confidence with systems, spreadsheets and reporting
• A proactive, problem-solving mindset
• Strong safety and compliance awareness
• Knowledge of civil works and vegetation management is highly desirable
• Experience in rail, gas, mining, resources or similar projects is advantageous
• Experience with Deputy, NetSuite, SafetyCulture, Microsoft Office or SharePoint is highly regarded but not essential

If you’re organised, proactive and ready to be part of an exciting new role in our Bathurst team, we’d love to hear from you!