Executive Assistant

Summary:

We are seeking a highly organised and proactive Executive Assistant to support our team. This role is crucial in ensuring the smooth operation of our office in Tennyson, Queensland, within the Science & Research industry. The successful candidate will play a key role in facilitating communication, managing schedules, and providing administrative support to enhance productivity and efficiency.

Responsibilities:

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Coordinate and organise meetings, including preparing agendas and taking minutes.
• Act as a point of contact between executives and internal/external clients.
• Assist in the preparation of budgets and financial reports.
• Maintain filing systems and ensure all documents are organised and accessible.
• Handle confidential information with discretion and professionalism.
• Support the team with various administrative tasks as needed.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• A relevant qualification in administration or business is preferred.