All Energy Contracting (AEC) is a leading multi-disciplinary construction contractor specialising in
the renewable energy and power infrastructure sectors. AEC services span across a portfolio of major projects in utility-scale solar, wind, battery storage (BESS), high voltage connections, substations and distribution networks. Our goal is to generate sustainable returns by delivering projects for our clients safely, efficiently, and reliably, while providing rewarding and meaningful careers for our people. Headquartered in Brisbane, we are a dynamic and rapidly growing business with projects spread across Australia and New Zealand (ANZ).
About the role:
We have an exciting opportunity for an experienced Hire Desk Manager to join our team in Willawong, QLD. This role is responsible for managing the end-to-end plant and equipment hire function across AEC and supporting our wider business units, including Pilecom and Bam Bam. Working closely with project teams, suppliers, transport providers, and the Plant Department, you will play a key role in ensuring equipment availability, accurate reporting, compliance, and efficient asset utilisation across our projects.
The successful candidate will have strong experience in equipment hire, fleet management, logistics, or plant operations, with the ability to coordinate multiple priorities and provide proactive support to project delivery teams. This is a hands-on operational role suited to a highly organised and detail-focused individual who enjoys working across multiple teams and contributing to improved business
efficiency.
Key Responsibilities:
• Manage the end-to-end equipment hire process, including pre-hire inspections, asset photography, on-hires,off-hires, transfers, and return condition inspections
• Coordinate transport and logistics requirements for plant and equipment movements between projects and locations
• Manage project damage assessments and support recovery processes where required
• Forecast equipment requirements and support project teams with external plant and equipment needs
• Provide booking support and guidance for equipment utilisation across business units
• Manage hire invoicing, reporting, and month-end processes, including plant timesheet reconciliation
• Maintain accurate plant documentation and manage plant packs for new hires, including risk assessments, registrations, service history, and compliance declarations
• Monitor and action the Hire Desk shared mailbox, ensuring requests are managed efficiently and in a timely manner
• Support equipment utilisation reporting and identify opportunities for improved asset management
• Work closely with Maintenance and Plant Department to support operational requirements
• Provide hire support across All Energy Contracting, Pilecom, and Bam Bam
Key Skills and Experience:
• Previous experience in equipment hire, fleet management, plant operations, or a similar role within construction, infrastructure, mining, or related industries
• Strong scheduling, coordination, and logistics management skills
• Experience managing multiple priorities in a fast-paced operational
environment
• Strong attention to detail with a focus on accuracy and compliance
• Experience using asset management or fleet management software systems
• Strong communication skills with the ability to build relationships with project teams, suppliers, and internal stakeholders
• Commitment to workplace health and safety and operational excellence
• Strong organisational and time management skills with the ability to work autonomously
• Forklift Licence desirable
Location: Willawong, QLD
We are an equal-opportunity employer committed to creating an inclusive environment where everyone is valued. We welcome applicants from all backgrounds, identities, and experiences. We seek to build a diverse team that reflects the communities we serve and seek innovation through varied perspectives. We encourage candidates from underrepresented groups to apply and look forward to fostering a supportive workplace together.
