Logistics Coordinator job description: Duties, skills and responsibilities

A Logistics Coordinator plays a key role in ensuring that supply chains operate efficiently and effectively. From coordinating shipments to managing timelines, they are essential for keeping operations on track and minimizing delays or disruptions. A structured, well-crafted job description will help you attract the right candidate for this vital role in your organisation.

Logistics Coordinator job duties and responsibilities

The responsibilities of a Logistics Coordinator focus on streamlining and managing supply chain processes.

Here’s what a Logistics Coordinator job typically entails:

• Coordination of shipments and deliveries 
  • Plan and monitor outgoing and incoming shipments to ensure timely delivery. 
  • Track freight routes and identify the most cost-effective transport options. 
  • Liaise with carriers, freight forwarders and warehouse teams to manage schedules effectively. 
• Inventory and warehouse management
  • Oversee warehouse processes, ensuring stock levels align with company demand. 
  • Conduct regular inventory checks and resolve discrepancies promptly. 
  • Coordinate inbound stock receipt and proper storage of products.
• Optimisation and cost control 
  • Analyse and recommend improvements to supply chain operations. 
  • Negotiate with suppliers and carriers to reduce costs while maintaining standards. 
  • Build flexible schedules to optimize resources and manage unexpected delays. 
• Compliance and documentation
  • Prepare and maintain shipping documentation, including invoices and customs declarations. 
  • Ensure all processes comply with relevant industry regulations and export/import laws. 
  • Monitor risks and troubleshoot issues like shipment delays or damaged goods.
• Communication and team collaboration
  • Act as the main point of contact between suppliers, warehouses and other departments. 
  • Collaborate with teams to address logistical hurdles affecting operations. 
  • Provide timely updates to all stakeholders on shipment statuses and delays.

The role requires exceptional organisational skills, attention to detail and the ability to perform under pressure.

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What should be included in a Logistics Coordinator job description?

A clear and detailed job description ensures candidates understand what’s required and how the role fits into your organisation. Be sure to include the following:

• Role summary: A high-level overview of how the role supports your company’s logistics and supply chain functions.
• Key responsibilities: Outline critical daily, weekly and project-based responsibilities.
• Required skills and competencies: Highlight essential skills such as critical thinking, technical proficiency and organisation.
• Experience and qualifications: Specify educational background, certifications and professional experience expectations.
• Work environment details: Provide insights into remote vs. onsite requirements, shift schedules or travel expectations.
• Call-to-action: Encourage suitable applicants to submit their applications with clarity on required documents.

Example of a job description

We are seeking a detail-oriented and proactive Logistics Coordinator to oversee and streamline our supply chain operations. The ideal candidate will play an integral role in ensuring seamless delivery of goods and minimising disruptions.

Key responsibilities:

• Coordinate shipping schedules and collaborate with carriers to ensure on-time deliveries. 
• Monitor warehouse stock levels and address supply chain bottlenecks. 
• Prepare and maintain accurate shipping documentation, including invoices and customs declarations. 
• Optimise logistics processes to improve efficiency and reduce costs. 
• Communicate shipment updates to stakeholders and address any delivery challenges promptly.

Required skills:

• Proven ability to manage complex supply chain and logistics operations. 
• Proficiency in supply chain software, such as SAP or Oracle. 
• Strong negotiation skills to liaise with carriers and suppliers effectively. 
• Excellent organisational skills with attention to detail. 

Work environment:

• Full-time onsite role with flexible hours based on shipment schedules. 
• May involve occasional travel to warehouses or supplier sites.

If you thrive in a fast-paced environment and excel at problem-solving, we’d love to hear from you.

What is the best way to screen candidates?

Screening Logistics Coordinator candidates efficiently helps identify those with the right mix of skills, experience and problem-solving abilities. Use these techniques to ensure top candidates make it through the process:

• Resume review: Look for experience managing schedules, warehouses or logistics in a similar industry. Confirm software proficiencies, particularly in tools like SAP or logistics forecasting platforms. 
• Technical assessments: Evaluate candidates’ ability to optimise routes and shipping schedules using real-life scenarios. Test their knowledge of customs clearance or compliance processes through practical exercises. 
• Culture fit evaluation: Assess communication skills and attention to detail, which are key for cross-department collaboration.

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What skills should a Logistics Coordinator have?

A successful Logistics Coordinator thrives at the intersection of strategy, technical expertise and adaptability. Key skills include:

• Technical proficiency:
  • Experienced with logistics and inventory management software. 
  • Strong analytical ability to evaluate supply chain operations. 
• Problem-solving:
  • Quickly adapt to disruptions and find optimal solutions. 
  • Minimise delays through effective resource management. 
• Organisation and communication:
  • Coordinate schedules while ensuring transparency across teams.

These skills ensure optimal supply chain performance, giving you peace of mind and operational control.

What qualifications should a Logistics Coordinator have?

While qualifications may vary based on specific needs, here are general requirements:

• Education: Bachelor’s degree in Supply Chain Management, Business, or Logistics preferred. 
• Certifications: Certification in logistics or distribution (e.g., CLTD) is highly advantageous. 
• Experience: 3+ years of experience in logistics or supply chain coordination preferred.

Clearly define these qualifications to align candidate expectations with the needs of the role. 

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