Project Administrator

Summary:

The role of Project Administrator is to support the coordination and administration of rail infrastructure projects, ensuring safe, compliant, and efficient project delivery. The role assists with preparation of project documentation, rail safety and access requirements, scheduling, stakeholder coordination, and internal project controls. The Project Administrator works closely with Project Managers, delivery teams, and external stakeholders to support effective planning, reporting, and execution of project activities within the Rail Consulting division.

Responsibilities:

• Support safe and efficient project delivery in line with client expectations and industry safety and technical standards
• Assist with development of project briefs, schedules, and management plans where required
• Coordinate project activities including scheduling, documentation, and administrative controls
• Prepare project documentation including rail safety plans, access requests, and project-specific documentation
• Coordinate rail access approvals with Accredited Rail Operators (AROs) on behalf of clients
• Support internal reporting, job tracking, and project administration processes
• Maintain project records, documentation, and structured filing systems
• Support stakeholder communication within the boundaries of assigned projects
• Assist with coordination and supervision of project and site activities where required
• Support management and coordination of project contractors where required
• Contribute to ensuring compliance with rail, regulatory, and client requirement
• Assist with mobilisation and planning of project activities and resources

Experience and Skills:

• Experience in project administration, project coordination, or similar support role
• Understanding of project delivery processes and administrative controls
• Exposure to rail standards, access processes, or safety documentation (desirable)
• Strong organisational skills and ability to manage multiple tasks and priorities
• Strong attention to detail and commitment to accurate documentation and record keeping
• Proficiency in Microsoft Office (Word, Excel, and related tools)
• Strong written and verbal communication skills
• Ability to coordinate documentation, schedules, and administrative processes
• Ability to work both independently and collaboratively within project teams
• Proactive, reliable, and solution-focused approach to work
• Ability to maintain structured records and support compliance requirements

Qualifications:

Essential:

Relevant qualification in Engineering, Construction Management, Project Management, Business, or related field (or equivalent experience)

Desired:

Exposure to rail infrastructure, safety documentation, or access coordination processes