Events, Travel & Marketing Coordinator

Events, Travel & Marketing Coordinator

📍 Rosemount, Sunshine Coast 

⏰ Permanent Part-Time | 4-day work week | 30, 32 or 34 hours

💰 $39–$48 per hour + Super + Salary Sacrifice up to $15,000 annually

Aboriginal & Torres Strait Islander People of all ages are strongly encouraged to apply

REFOCUS is in the business of Redirecting and Empowering Families by creating Opportunities through Culturally Unique and responsive Services. Our work is driven by a commitment to strengthening families, celebrating identity, and fostering resilience.

We do this by building genuine connections, valuing emotional intelligence, and taking a ground-up approach to understanding where support is most needed for children and families. Our services are shaped by real-world experience and a deep respect for the communities we serve.

Over the past 15 years, we have supported more than 20,000 community members across the Sunshine Coast, Moreton Bay, Gympie, and Cairns regions, delivering high-quality support across the Health, Community, and NDIS sectors. We are powered by a dedicated team with more than 800 years of combined lived and professional experience, ensuring culturally safe, person centered, knowledgeable, and effective care.

We are crafting a team of change-makers and we want you!

Are you an organising superstar who loves events, travel, socials and making things happen?

Do you love a good checklist? Get a little satisfaction from a perfectly organised itinerary? Enjoy pulling together an event and seeing all the moving pieces come together?

And maybe you also love socials, storytelling, Canva and keeping an eye on what’s trending online?

We’re looking for an Events, Travel & Marketing Coordinator to join REFOCUS.

This is a varied, hands-on coordination role where events and travel coordination are a big part of your world, alongside supporting our marketing, communications and community engagement activities.

You’ll work with Managers, Team Leaders and the broader REFOCUS team to help turn plans and ideas into action.

What you’ll get up to –

🎉 Events, events, events

You’ll help coordinate everything from conferences, workshops and training programs through to community events, networking functions and cultural celebrations.

You’ll be across the details, including:

• venues and catering
• accommodation and transport
• registrations and attendee communications
• suppliers and contractors
• event materials and promotional items
• schedules, timelines and run sheets
• keeping everything moving smoothly on the day

If you’re someone who likes seeing a plan come together, this is your space.

✈️ Travel coordination

You’ll become one of our go-to people for coordinating travel for staff, guests, contractors and stakeholders.

From flights and accommodation to vehicle hire, transfers and travel itineraries, you’ll help make sure people know where they need to be and how they’re getting there. 

You’ll also help manage changes and disruptions, maintain accurate travel records and make sure bookings are in line with approved budgets and organisational requirements.

📱 Marketing, socials & storytelling

This is where your creative side gets to come out.

You’ll support the delivery of our marketing and communications activities, helping us share what’s happening across REFOCUS and our communities.

You might be:

• creating and scheduling social content
• helping capture success stories and program updates
• designing flyers and event promotions
• creating content in Canva
• supporting newsletters
• preparing marketing materials for events and expos
• keeping an eye on social engagement and opportunities
• making sure our content stays consistent with the REFOCUS brand. 

Importantly, this is an execution and coordination role rather than being responsible for setting the overarching marketing or brand strategy.

🤝 Community engagement

You’ll also help us stay connected with the communities we work alongside.

That includes researching local opportunities, coordinating REFOCUS attendance at community events and expos, liaising with our offices about what’s happening locally, and building positive relationships with community stakeholders and service providers. 

📋 And keeping all those moving pieces moving…

Behind every great event, trip or campaign is someone who is exceptionally organised.

You’ll also help with:

• event budgets and expenditure tracking
• invoices and purchase orders
• databases and booking records
• event and travel reporting
• calendars and schedules
• supplier coordination
• general event, travel and marketing administration. 

You might be our person if you…

✨ Are seriously organised and love bringing order to lots of moving pieces

🎉 Love coordinating events and making sure the little details aren’t forgotten

✈️ Are confident organising travel, bookings and itineraries

📱 Enjoy socials, content creation and keeping up with what’s happening online

🎨 Know your way around Canva and can pull together a great-looking piece of content

🙌 Are proactive and comfortable jumping in and getting things done

🤝 Enjoy dealing with people, suppliers and community stakeholders

📝 Communicate clearly and professionally

🧠 Can problem-solve when plans inevitably change

😊 Bring a positive attitude, a bit of personality and a good sense of humour to the team

A little about your experience

Experience in events, travel coordination, administration, marketing or a related field would be ideal. Experience juggling multiple projects, suppliers, venues and deadlines will definitely come in handy. 

Experience within community services, not-for-profit, hospitality, tourism, events or marketing is also desirable, as is experience in content creation, graphic design, budget monitoring or regional, interstate and international travel coordination. 

The important stuff

You’ll need a current Queensland Driver’s Licence, LCS2 check and Working with Children Check (Blue Card no Blue Card no start), You’ll also need to be able to travel occasionally to support REFOCUS events and activities.

Sound like your kind of gig?

If you’re organised, creative, people-focused and love being the person who helps make things happen, we’d love to hear from you.

Send us your Cover Letter and Resume and tell us why you’d be a great addition to the team.

COME ON YOU MOB… HAVE A GO! 🙌