Executive Assistant

The Executive Assistant within Ngurratjuta, provides exceptional administrative and coordination services to the Chief Executive Officer, Deputy Chief Executive Officer and wider Ngurratjuta Executive  The role requires the incumbent to show initiative, excellent communication skills, ability to work as part of a team and support the execution of the executives duties.

ABOUT THE CORPORATION:

Ngurratjuta/Pmara Ntjarra Aboriginal Corporation (Ngurratjuta) is a progressive Aboriginal Corporation that supports and maintains the development of opportunities and ongoing success of community-controlled enterprises, initiatives, and service delivery. Ngurratjuta is driven by a commitment to supporting our communities and their residents, aiming to deliver high-quality services that meet needs and aspirations of the region.

ABOUT THE ROLE:

We are seeking a highly organised, proactive and self-motivated Executive Assistant who can manage competing demands, maintain confidentiality and build strong relationships across the organisation. This is an exciting opportunity to join a purpose-driven team committed to supporting local, community-led change.

The Executive Assistant provides high-level coordination administrative and operational support to the Executive team. The role ensures executive priorities are progressed, reporting requirements are met and program service delivery remains coordinated, informed and aligned with organisational objectives.

Responsibilities:

• Provide proactive executive support to the CEO, DCEO and wider Executive team, including coordinating priorities, meetings, actions and follow-up.
• Develop a strong understanding of Ngurratjuta’s programs, services, operating environments and community priorities.
• Translate executive instructions into clear actions, coordinate responsible staff and monitor progress through to completion.
• Maintain action registers, deadlines and follow-up systems to ensure decisions and commitments are implemented.
• Coordinate the preparation, collation and submission of financial, operational and service delivery reports by required deadlines.
• Liaise with program and corporate teams to gather accurate information, identify gaps and support timely reporting.
• Assist with tracking program performance, key deliverables, risks, issues and emerging priorities.
• Support effective coordination across service delivery teams, managers and external stakeholders.
• Act as a central point of coordination for the Executive team, helping to maintain clear communication and alignment across the organisation.
• Promote staff engagement by supporting regular communication, team meetings, briefings and information sharing.
• Assist the Executive team to foster a positive, accountable and collaborative workplace culture.
• Coordinate Executive meetings, prepare agendas and papers, record decisions and actions, and monitor follow-through.
• Provide logistical and administrative support for Board, committee and stakeholder meetings.
• Manage confidential information with discretion and maintain professional relationships with staff, community members, stakeholders and visitors.
• Provide administrative support to the Accounts, Trust and Housing Managers as required.

Essential Criteria:

• Demonstrated experience providing high-level executive or senior administrative support, preferably in a complex service delivery or community organisation.
• Strong understanding of financial, operational and service delivery reporting, with the ability to coordinate accurate information from multiple teams.
• Proven ability to track executive instructions, actions, deadlines and deliverables through to completion.
• Highly developed organisational, time-management and prioritisation skills, with the ability to manage competing priorities and confidential matters.
• Excellent written and verbal communication skills, including the ability to prepare reports, briefing notes, correspondence, meeting papers and presentations.
• Demonstrated ability to build positive relationships, support staff engagement and work respectfully with Aboriginal communities, employees, stakeholders and external partners
• Experience working with or for Aboriginal customers or Board Members.
• Current Ochre Card and National Police Clearance (or ability to obtain)

How to Apply

For a confidential conversation, contact Luke Anscombe on 0438253740

To apply, please click “Apply” and submit your resume and cover letter via SEEK.