AI Job Summary

Experience performing clerical/administrative tasks supporting a legal practice (e.g., booking, mail, circulating).
Experience managing client files (paper/electronic), incl. filing, archiving, and preparing hearing files.
Experience with diary management/time limits and preparing billing docs (invoices, trust account authorities).

Permanent • Full-time • Mid-level Senior

The Legal Secretary is required to perform routine and non-routine clerical and administrative functions to actively support the practice group.

– Book appointments, conferences, mediations, settlement conferences, conclaves etc.

– Maintaining paper and electronic files of clients with incoming mail and process correspondence accordingly

– Circulate correspondence according to information received and ensure matter related filing is managed across the practice groups

– Receive and process requests for information

– Diarise and monitor time limitations

– Ensure workflows for matters are updated and maintained

– Billing – Prepare invoices, trust account authorities, ensure matters are closed and prepared for archiving

– Draft letters to clients/third parties as necessary

– Prepare files for hearing – Briefs, tender bundles, schedules, settlement documents as needed

– Management of adhoc allocated tasks by the practice groups and ensure they are completed with urgency and in-line with the priority

– Actively assisting the teams to ensure efficient work practices are maintained.

Legal Secretary