Campus Events Coordinator

Do you have previous administrative and/or events experience?

Do have great communication skills and the ability to multi task?

Do you want to be part of a team carefully plans and prepares an atmosphere where everyone can experience the love of God across weekend services, conferences & events?

Our Sydney – Southwest Campus are currently looking for a part time (3days/week) Campus Events Coordinator to join the team. This role will be responsible for the planning, coordination, and execution of all campus events, including weekend services, special events, and campus gatherings. This role actively builds and supports volunteer teams and maintains strong communication with staff, volunteers, and attendees.  

Other aspects of this role include:

Events Planning & Coordination

• Plan, prepare, and coordinate all campus events (Weekend Services, annual events, special services), including attending planning meetings and collaborating with campus leadership on big‑picture direction.
• Manage all event administration and documentation, including run sheets, timelines, and briefing notes.
• Oversee event logistics end‑to‑end, such as setups and pack‑downs, auditorium readiness, equipment and supplies, and liaising with internal teams to ensure all needs are met.
• Coordinate external engagements including researching, assessing, and booking off‑site venues when required, and supporting conference‑related responsibilities as needed.
• Provide event reporting and improvement inputs, including post‑event feedback, attendance data, and debrief documentation.

Volunteers

• Recruit, train, and roster volunteers in collaboration with the Campus Events (across weekend, annual and special services).
• Build, develop, and lead the campus events volunteer team to achieve excellence at services and events.
• Ensure volunteers are well‑informed, resourced, and confident in their roles.
• Oversee volunteer involvement during services, including headcounts, setup, pack‑down, event look and feel, and service flow.
• Collaborate with special event teams, designers, videographers, creative volunteers to support event needs.
• Uphold a strong, healthy volunteer culture.

Campus Administration

• Oversee campus metrics and reporting, including weekly attendance, headcounts, and all event‑related data.
• Coordinate staff logistics and organize staff and volunteer milestone celebrations.
• Support the rollout of campus projects, assisting with scheduling, communications, and administrative follow‑through.

Communication & Collaboration

• Work with the communications team to promote events across social media, email, and campus platforms.
• Create and coordinate campus‑wide emails and communication pieces.
• Liaise with special event teams, designers, videographers, creative volunteers to support event needs.

Ideally, the successful candidate will bring:

• Previous administration experience (required)
• Certificate IV or Diploma in Events, Business Administration, Hospitality, or related field (desirable).
• Training in project or time‑management systems (e.g., Asana, Trello, Notion) beneficial but not required.
• Previous event coordination or project coordination experience (desirable)
• Experience leading or coordinating volunteers (desirable)
• Event management qualifications advantageous but not required

If this sounds like you, we would love for you to apply today!

Applications close: 21 November 2026, 11.59pm AEDT