Administration Officer

ABOUT US

With over 50 years of multidisciplinary design excellence, we deliver integrated solutions with care and precision. Our dynamic one-stop structure streamlines delivery, eliminates the runaround and ensures every aspect of a project is carefully considered. Expert discipline managers and project leaders provide technical expertise, innovation and hands-on support—while a culture of mentorship empowers our team to grow and succeed.

We work closely with developers, builders, architects and councils, building strong relationships through clear communication, trust and informed decision-making. By viewing challenges as opportunities, we create distinctive design outcomes that respond to the unique ambitions of every project. One team, one goal. We are an agile, diverse and growing business, but our people are what make Hallett Group such a great place to work.

THE ROLE

We are seeking a highly organised and detail-oriented Part Time Administration Officer to support our Office Manager and Design Manager at our Kent Town studio. This role is a perfect opportunity for someone with school pickup/dropoff commitments as the role provides flexible working hours between 9am and 5pm, Wednesday to Friday. The ideal candidate will bring strong administrative skills, a proactive mindset, and a solid understanding of the Architectural and Engineering industry.

ESSENTIAL DUTIES & RESPONSIBILTIES

• Answer incoming calls, emails and client enquiries
• Prepare customer quotes and invoices
• Assist with MYOB bookkeeping processes including accounts payable and receivable
• Maintain accurate client and supplier records and follow up outstanding payments
• Coordinate client meetings for the management team
• General office administration including filing and document management
• Greet visitors with a warm welcome

QUALIFICATIONS | EXPERIENCE | CAPABILITIES

• Strong experience in an administrative role supporting a team
• Strong organisational skills with a keen attention to detail.
• Experience with MYOB and Synergy software
• Excellent communication and interpersonal skills, both written and verbal.
• Knowledge and understating of the Architectural and Engineering Industry and building project stages (preferred)
• Proactive, positive and solutions focused mindset
• Ability to work independently and as part of a team

APPLY NOW

To be considered for this position click “APPLY” now. Applications should include a resume and supporting cover letter.

Only shortlisted candidates will be contacted

To find out more about us visit: www.tesseract.com.au

Hallett Group values diversity and is therefore uncompromising in pursuing an inclusive work culture. We are an Equal Opportunity Employer.