Admin Assistant

Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients. This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwick’s partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.

Key Responsibilities

• Provide general administrative support to Hall Chadwick partners, managers and team members.
• Answer telephone calls, welcome clients and visitors, and respond to routine enquiries professionally.
• Manage shared inboxes, calendars, meeting rooms and appointments.
• Prepare, format, proofread and file client correspondence, reports, presentations and other business documents.
• Create and maintain accurate client and matter records in Hall Chadwick’s systems and databases.
• Assist with data entry, document scanning, printing, mail, couriers and electronic document management.
• Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions.
• Assist with client onboarding, engagement documentation and routine compliance administration under guidance.
• Support billing administration, expense processing and other routine practice-management tasks.
• Liaise professionally with clients, external stakeholders and colleagues across the firm.
• Order stationery and office supplies and help maintain a professional, organised workplace.
• Support firm events, staff activities and business improvement projects as required.
• Handle client and firm information with confidentiality, care and discretion.
• Undertake other reasonable administrative duties as required.

About You

• A genuine interest in business, accounting, administration or professional services.
• Strong organisation and time-management skills, with the ability to manage competing priorities.
• Clear and professional written and verbal communication.
• Good attention to detail and a commitment to producing accurate, high-quality work.
• A proactive, reliable and helpful approach, with a willingness to learn.
• Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly.
• The ability to work effectively both independently and as part of a team.
• A client-focused mindset and confidence dealing with a range of people.
• Sound judgement and respect for confidential client and employee information.
• Previous administration, customer service or office experience is helpful but not essential.
• Relevant study in business, accounting or administration is welcomed but not required.

What We Offer

• Practical experience in a respected professional services environment.
• Training, mentoring and support from experienced Hall Chadwick team members.
• Exposure to accounting, advisory and business support functions.
• Opportunities to build administration, client service and commercial skills.
• Varied work and the opportunity to take on greater responsibility as your capability develops.
• A collaborative and supportive workplace focused on learning and professional growth.