Office Coordinator

About Us COMPLETE designs and delivers places and infrastructure that benefit communities – working with government, educational institutions and community organisations. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach and we are looking for an Office Coordinator for our Sydney office.

The Office Coordinator will support the day-to-day operations of the Sydney office and provide project support to our Architects, Landscape Architects, Engineers and Project Managers across the wider business. The role will provide a broad range of support to internal and external stakeholders and help to ensure the smooth and efficient operation of the office.

About You Our ideal candidate would have:

• Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.
• Proficiency in InDesign software.
• Strong organisational, communication, interpersonal and time management skills.
• Advanced written and verbal communication skills.
• Excellent attention to detail.
• Experience in project support for a multi-disciplinary team including tender submissions. 
• Proficiency in Adobe Suite of software products.
• Advanced proficiency in Microsoft 365.

Key Responsibilities

• Organise conferences, travel booking, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meeting required deadlines.
• Participate in Project Delivery through providing administrative support.
• Be the point of contact for telephone enquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Co-ordinate company vehicle maintenance.
• Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
• Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
• Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
• Reflect, reinforce and support COMPLETE’s culture and values.

Hours and flexibility This is a full-time position, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate.  School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered. 

If you are interested in an exciting and varied opportunity with COMPLETE, we would love to hear from you.