Office & Operations Administrator

About us

We believe our people are at the heart of everything we do here at Benmax. As a proudly Australian, family owned business with 40 years of experience, we’ve built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth.

From commercial mechanical services to innovative cooling solutions supporting Australia’s AI and data centre infrastructure, we’re continuing to grow, and we’re looking for an Office & Operations Administrator to join our Fabrication team in Queanbeyan, NSW.

To find out more about us and our benefits, visit benmax.com.au or follow us on social media.

About the role

As our Office & Operations Administrator, you’ll keep the office running smoothly while supporting the purchasing and coordination side of our Fabrication division. You’ll be the first point of contact for visitors and callers, and a key link between our suppliers and the wider team, helping to make sure materials and services arrive accurately and on time.

This is a full-time, permanent role based at our Queanbeyan workshop, working Monday to Friday, 7:00am to 3:00pm.

We’re looking for someone organised, personable and comfortable managing a few things at once. You’ll bring a proactive approach to problem solving and enjoy building relationships with suppliers and colleagues alike.

What you’ll be doing

• Provide reception support and keep the office running smoothly, including stationery, kitchen supplies and general admin duties like filing and couriers
• Assist with invoice processing and coordinate vehicle registrations and servicing records
• Source, order and manage procurement of materials, components and equipment, liaising with suppliers on pricing, availability and specifications
• Raise and manage purchase orders, and support supplier negotiations for cost effective outcomes
• Track orders through to delivery, monitoring backorders and lead times and escalating issues where needed
• Check goods received against purchase orders and maintain accurate supplier and order records, preparing reports as required

About you

You’ll have hands on experience in an office administration or operations support role, and feel confident managing purchasing and supplier relationships. You’re organised, communicate well and enjoy keeping things on track.

You’ll ideally have:

• Experience in an office administration, operations support or similar role
• Experience processing purchase orders, invoices or general purchasing activities
• Experience within logistics, manufacturing or a similar operational environment (desirable)
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Competency in Microsoft Office and basic accounting or project software
• The ability to manage multiple tasks and maintain attention to detail
• A Year 12 Certificate, with a tertiary qualification in Administration, Business or Management regarded highly

How to Apply

Please submit your application by uploading a cover letter outlining your suitability for the role, along with your most recent CV, via the Apply button.

Please note: candidates must have permanent working rights in Australia. We do not offer sponsorship.