Food & Beverage Administrator

Casual Food & Beverage Administrator

Balgownie Estate | Yarra Valley Casual | Approx. 16.5 hours per week | 3 days per week (9:30am-3:00pm)

Join the Food & Beverage team at Balgownie Estate and play a key role behind the scenes supporting our restaurants, cellar door, events and guest experiences. This position is ideal for an organised administrator who enjoys working with systems, coordinating information and keeping operations running smoothly.

About the Role

Reporting to the Food & Beverage Director, you’ll provide administrative support across ordering, inventory, invoices, system updates, training records and general departmental administration. This is a hands-on support role that works closely with managers, suppliers and internal departments to ensure accurate records and efficient processes.

Key Responsibilities

• Manage Food & Beverage administration and departmental records
• Process invoices and support supplier administration
• Assist with stocktakes, inventory records and ordering processes
• Update POS systems, menus and pricing information
• Maintain booking system information and guest communications
• Coordinate training, onboarding and compliance records
• Prepare reports, documents and operational trackers
• Support menu launches, events and seasonal initiatives

About You

You are highly organised, detail-oriented and comfortable working across multiple systems and priorities. You enjoy administration, have strong communication skills and take pride in accuracy.

To be successful, you will have:

• Previous administration experience
• Strong Microsoft Office skills
• Excellent organisation and time management abilities
• High attention to detail
• Professional communication skills
• Ability to work independently and follow established processes
• Current RSA (or willingness to obtain)

Desirable

• Hospitality or Food & Beverage administration experience
• Inventory, purchasing or accounts administration experience
• Exposure to POS, booking or inventory systems
• Stocktake and inventory control knowledge

Apply now and become part of a passionate team supporting one of the region’s most recognised hospitality brands.