Contracts Administrator

Key Responsibilities

Client & Head Contract Management

• Review, negotiate, and administer head contracts with builders, developers, and clients
• Identify contractual, commercial, and operational risks prior to project commencement
• Negotiate contract terms, variations, extensions of time, and commercial outcomes
• Work closely with Directors and Project Managers during tender and contract award stages
• Ensure compliance with contractual obligations and project deliverables
• Manage client correspondence relating to contractual and commercial matters
• Assist in dispute resolution and negotiation where required

Commercial Management

• Monitor project budgets, forecasts, margins, and cost control
• Prepare and manage progress claims, variations, delay claims, and payment schedules
• Track project financial performance and identify commercial risks/opportunities
• Support profitability through strong commercial oversight

Subcontractor & Supplier Agreements

• Prepare, review, and administer subcontract agreements and supplier purchase orders
• Coordinate procurement of subcontractors, plant, materials, and services
• Assess subcontractor scopes, pricing, and compliance documentation
• Manage subcontractor claims and payment processes

Project Support & Administration

• Maintain project registers including RFIs, variations, notices, and correspondence
• Support Project Managers with project delivery and contractual administration
• Ensure all project documentation is accurate and maintained
• Assist with programme tracking and reporting requirements

Compliance & Risk Management

• Ensure projects comply with contractual, legal, and company requirements
• Support WHS and environmental compliance documentation
• Maintain strong record keeping and document control processes

Skills & Experience

Essential

• Minimum 3–5 years’ experience in Contract Administration within construction, demolition, civil, or related industries
• Strong experience negotiating contracts with builders and developers
• Excellent understanding of construction contracts, commercial risk, and project delivery
• Experience managing variations, claims, EOTs, and commercial negotiations
• Strong financial and commercial acumen
• Excellent communication and negotiation skills
• High-level organisational and problem-solving ability

Desirable

• Experience within demolition, remediation, asbestos, or civil construction
• Tertiary qualifications in Construction Management, Quantity Surveying, Law, or similar
• Experience with project management and construction software systems

Personal Attributes

The successful candidate will:

• Be commercially sharp and confident in negotiations
• Take ownership and accountability
• Thrive in fast-paced project environments
• Have strong attention to detail
• Be proactive and solutions-focused
• Build strong relationships with clients, builders, subcontractors, and internal teams
• Operate with professionalism and urgency

What We Offer

• Competitive salary package based on experience
• Opportunity to play a key role in a growing business
• Diverse, high-profile demolition and civil projects
• Strong team culture with direct access to leadership
• Long-term career growth opportunities

Key Performance Indicators (KPIs)

• Successful negotiation of favourable contract terms
• Effective management of contractual risk
• Timely preparation and management of claims and variations
• Accuracy of project commercial reporting
• Maintenance of subcontractor and supplier agreements
• Contribution to project profitability and cash flow
• Positive client and stakeholder relationships