WHAT WE OFFER!

Access to salary packaging benefits
Employee Assistance Program
Great team culture - work with a team of passionate and caring professionals on meaningful work
Additional paid leave - up to 10 days inclusive of public holidays over the Christmas / New Year period
Part Time- 15 hours per week for two days—ideally Wednesday and Thursday.

ABOUT US

Circle Green Community Legal (Circle Green) is a community legal centre providing humanitarian, tenancy, workplace, and family and domestic violence legal advice, further assistance, representation, advocacy, community legal education, referrals, outreach, and support.

OUR PURPOSE

Accessible Justice. To create a system, place, and space to ensure a safety net of best practice legal advice, education, and advocacy in our specialist fields.

ABOUT THE ROLE

The Payroll and Finance Officer supports the delivery of accurate, compliant, and timely payroll and finance functions. This role is responsible for ensuring employees are paid correctly and on time, supplier payments are managed efficiently, and financial processes support strong governance and reporting. It plays a key part in supporting financial integrity and workforce wellbeing.

Key relationships

Reporting to the Finance Manager
Working with the People and Culture Manager, Human Resources Officer, and other central support functions
Liaises with external suppliers, banking institutions, and funding bodies.

Key Responsibilities

Payroll Administration

• Prepare and process fortnightly payroll through Employment Hero, ensuring accuracy and compliance with relevant legislation, award or industrial instrument.

• Maintain payroll data in Employment Hero, including, pay rule and pay rate template data, pay rate adjustments, salary packaging updates, and entitlements.

• Liaise with HR to ensure timely processing of onboarding, terminations, and leave adjustments.

• Ensure compliance with Single Touch Payroll (STP) and superannuation obligations.

• Prepare and process month end and EOFY payroll reconciliations.

• Respond to payroll-related queries from staff in a professional and timely manner.

Accounts Payable

• Accurately enter and reconcile supplier invoice in Xero.

• Schedule and upload payments to the online banking system for approval.

• Process and reconcile debit card transactions and maintain accurate electronic records.

• Ensure all expenditure is supported by valid tax documentation and is coded correctly.

• Reconcile supplier statements.

Accounts Receivable

• Generate and send invoices to funding bodies in line with grant or service agreements.

• Record and allocate incoming payments in Xero.

• Follow up overdue payments where required.

Reporting and General Administration

• Assist the Finance Manager in preparing periodic financial reports, payroll reconciliations, tax reports and audits.

• Support the maintenance of clean financial records through regular data entry, document scanning, digital archiving, and filing.

• Maintain an accurate schedule or pre-paid expenses and upcoming liabilities.

Team Responsibilities

• Contribute to continuous improvement of financial systems and processes.

• Participate in finance and cross-functional team meetings.

• Model Circle Green’s values and contribute to a positive, collaborative work culture.

• Comply with Circle Green’s policies, procedures, and privacy obligations.

• Undertake other finance or administrative duties consistent with the role and level as directed.

ABOUT YOU

Skills and Attributes

• High level of attention to detail with strong numerical accuracy.

• Excellent interpersonal and communication skills with the ability to explain financial matters clearly.

• Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision.

• Commitment to confidentiality and discretion in handling sensitive payroll information.

• Collaborative mindset and willingness to support team and organisational priorities.

Experience

• Demonstrated experience in end-to-end payroll processing, preferably using Employment Hero.

• Proven experience in accounts payable and receivable functions.

• Proven experience in end of month and reconciliation processing.

• Experience with Xero or similar accounting software.

• Understanding of payroll compliance requirements including STP, superannuation, PAYG withholding, and GST.

Desirable

• Certificate or Diploma in bookkeeping, payroll, finance or accounting.

• Familiarity with the Social and Community Services Award or similar industrial instruments.

• Experience working for a not-for-profit, legal, or community services environment.

Join a team of passionate and diverse, like-minded individuals committed to creating accessible justice and providing best practice services in our specialist field.

If you have any questions or would like to have a confidential discussion about the role, please contact Human Resources at (08) 6148 3648 or by email hr@circlegreen.org.au.

Circle Green is committed to fostering a diverse and inclusive workplace that values and supports all individuals. We encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, people from Culturally and Linguistically Diverse backgrounds, people from the LGBTIQA+ community, and people with disabilities.

HOW TO APPLY

To apply, submit your CV and a Cover Letter addressing the selection criteria by 30 June 2025

Please note that shortlisting, interviewing, and appointing may begin immediately. We reserve the right to close the position prior to the closing date. Early applications are encouraged!

Due to high number of applications received, only shortlisted candidates will be contacted. Thank you for your interest to work at Circle Green.

Circle Green Community Legal

Company Overview