Accounting Assistant

JOB DESCRIPTION

ACCOUNTS ASSISTANT

Reports to Finance Manager

Our people are what make Podium special. In addition to specific skills and experience, we look for team members who share our values and visions. These include:

• A strong work ethic
• Strives to exceed expectations
• Respectful
• Welcoming to colleagues and clients
• Sets high standards

Role Summary

To support the Finance Manager to ensure that accurate financial information is available to the Board of Directors by following Company procedures.

JOB DESCRIPTION

• Processing daily customer receipts,monthly DD collections and DD mandates
• Sending updated Aged Debt report to relevant parties on a daily basis
• Process customer statements, running credit control and debt reports
• Maintaining client deposit spreadsheets and reconciliations
• General accounts processing tasks,working with Excel
• Assisting with purchase ledger and payment runs when required as cover
• Assisting with monthly management processing tasks to agreed deadlines
• Management of shared email inbox and answer of telephone for centre queries
• Data processing into a multi company environment
• Support the team in other tasks as and when required
• Part of a team of four staff, working in a small office environment
• Support with Purchase Ledger,ensuring invoices are processed in a timely and accurate manner, Supplier statement reconciliations
• Resolving supplier payment queries as required
• Daily bank reconciliations
• Assisting with processing Retainer Return forms and reconcile with balance on Customer ledger
• Assisting the Finance Manager, Managing Director and Operations Director with any duties as instructed
• Responsibility for Purchase Ledger, ensuring invoices are processed in a timely and accurate manner and ensuring all Invoice approvals are in line with company policy and approval levels
• Preparation and processing of monthly payment runs

Role Requirements

• Demonstrate ability to work accurately and consistently to deadlines
• Possess excellent time management skills
• Possess excellent communication skills via email. Report to Finance Manager regarding any issues or concerns
• Possess appropriate knowledge and understanding of relevant company procedures.
• Maintain accurate records and audit trails
• Offer flexibility to undertake other duties within the finance department when required
• Demonstrate an interest in the company department to seek efficient ways of working
• Ability to adapt as the business grows and changes

Personal Profile

• Possess good decision making and problem-solving skills.
• Possess strong IT skills including Accounting Systems, BACS, MS Excel, Outlook and Word
• Possess excellent knowledge of how accounting systems work
• Possess a strong grasp of double entry book-keeping and set of accounts structure
• Possess excellent organisational skills and an ability to manage and prioritise a busy workload within required deadlines
• Possess an approachable manner,with excellent written,verbal communication and interpersonal skills
• Demonstrate adaptability to change

Working Hours: 08:45 – 17:15 with additional requirement to work irregular hours,as required.