Office Manager & EA Support
JOB DESCRIPTION
Purpose:
This is a highly visible support role responsible for the smooth day-to-day running of the office, while providing high-quality Executive Assistant support (via the Chief of Staff) and structured operational support across core business functions including HR, Marketing, and Operations.
The role requires someone organised, proactive, and solutions-oriented, who takes pride in creating a well-run, high-performing, and engaging workplace environment. It is ideally suited to an individual who enjoys variety and ownership, and who is motivated by playing a key role in enabling the day-to-day effectiveness of the business.
Role Overview:
- This is a hands-on, varied role combining office management, executive support and broader operational involvement. It will require being in the office 5 days per week.
- Office & Facilities Management (c.50%)
- Executive Assistant Support (c. 25%)
- Cross-Functional / Operational Support (c. 25%)
Core Responsibilities:
Office & Facilities Management (Primary Focus)
- Take ownership of creating a positive, organised, and high-quality rking environment, aligned to Maven’s values.
- Act as the first point of contact for the office, ensuring a professional, welcoming, and well-functioning environment
- Oversee and continuously improve day-to-day office operations including facilities, supplies, plant care and general upkeep
- Manage office access (key fobs, passes, visitor logs) and ensure security protocols are followed
- Coordinate maintenance, repairs, and relationships with building management and suppliers
- Manage office budgets relating to supplies, maintenance, and services
- Ensure health and safety compliance, including training (e.g. fire marshals, first aiders)
- Maintain office systems such as attendance tracking and shared spaces
Executive Assistant Support (via Chief of Staff)
- Provide diary and inbox management for selected SLT members, including scheduling across time zones.
- Reconcile monthly expenses, credit card spends, and receipts accurately and promptly.
- Prepare and format reports, meeting papers, and presentation decks to a professional standard.
- Draft and proof correspondence, work with CoS on internal announcements, and executive-level communications
- Assist with travel arrangements and itineraries
- Build strong relationships with internal stakeholders and the global Executive Assistants to ensure seamless coordination
Cross-Functional & Operational Support
- Provide direct support to the COO on both day-to-day operations and project-based work.
- Provide structured support across core business functions including HR & People, Marketing and Events (e.g. onboarding coordination, internal communications, event and team activity logistics)
- Assist with general operational processes, coordination, and administrative tasks across the business
- Proactively identify opportunities to improve processes, systems, and the overall running of the office
About You
- Positive, hands-on attitude with a with a “no task too small” mindset
- Highly organised with strong attention to detail
- Proactive and able to anticipate needs before they arise
- Comfortable operating across multiple priorities and functions
- Strong communication and interpersonal skills
- Professional, discreet, and trustworthy
- Enjoy being the go-to person in a team and taking ownership of outcomes
- Experience in office management, EA support, or operations roles
Please contact our Chief of Staff, Tara at t.shaw@mavenpartnership.com for more details or with an application.
