Property Administrator/Team Secretary – London Office

This role provides comprehensive administrative support to the Commercial Property Management team, helping to ensure that day-to-day operations, client communications and property-related tasks are managed efficiently and professionally.

Key Responsibilities

• Reminding the Property Manager of important tasks and deadlines
• Assisting Property Managers with organising site inspections
• Assisting Property Managers with arrears chasing
• Assisting Property Managers with ad hoc tasks
• Communicating with clients and tenants in a professional and effective manner
• Collating monthly client reports
• Arranging access with tenants for inspections, as required
• Liaising with utility companies regarding changes of tenancy
• Sending authority letters to utility companies
• Assisting Property Managers with uploading documents to risk management software
• Updating trackers and reminding the team of required actions
• Instructing works and following up with contractors for progress updates

Office Administration

• Preparing reports, correspondence, memos, minutes, schedules and mailshots
• Assisting Property Managers with collating service budget packs

Skills and Experience

• Excellent inbox-management skills
• Accurate minute-taking skills
• Degree-level education or a recognised secretarial qualification is preferred
• Excellent written and spoken English, with pride in the presentation and accuracy of work
• Flexible, adaptable and cooperative, with the ability to remain calm under pressure
• Strong organisational and prioritisation skills, with the ability to provide an efficient support service to the department
• Reliable, diligent and punctual, with a professional and organised approach
• Professional manner and clear verbal communication skills
• Excellent command of Microsoft Office, including Outlook, Word, PowerPoint and Excel, together with Adobe Acrobat
• Experience of Qube and/or Vantify is preferred
• Ability to manage competing priorities and meet deadlines
• Discretion when handling confidential or sensitive information

This is a fully office-based role.

Job Type: Full-time, permanent