Recruitment Coordinator

JOB DESCRIPTION 

Position: Recruitment Coordinator 

Role: Full-time, FTC (6 months) 

Location: Silverstone, UK  

Salary: Dependent on experience

About Us

Ignition Collective is a forward-thinking sports and entertainment marketing agency that does brilliant things, together. We specialise in delivering exceptional marketing and client service solutions, building partnerships that inspire creativity and drive real results across sport, entertainment, and special projects. We’re passionate about igniting ideas and fuelling possibilities, bringing energy, innovation, and impact to everything we do.

The Role

Ignition Collective is entering an exciting period of growth, and we’re looking for a proactive Recruitment Coordinator to help us bring great people into the agency. Working as part of the Operations Team, you’ll make recruitment efficient, engaging and well organised, taking ownership from role briefing through to accepted offer and a smooth handover to the HR Manager for onboarding. 

You’ll help shape how applicants see Ignition from their very first interaction. As a friendly, reliable point of contact, you’ll make sure every applicant feels welcomed, informed and respected, leaving a positive impression of the company from first contact to final outcome. You’ll keep candidates, hiring managers and external agencies connected, get the details right and anticipate what is needed next. 

Agency life is fast-paced, high-performing and reactive. You’ll bring dynamism and initiative, respond quickly to changing priorities and stay calm under pressure. Clear, concise communication in a busy environment is essential, alongside accuracy, discretion and a positive candidate experience. 

This is an opportunity to make a visible contribution to our growth. You’ll help hiring managers move quickly and confidently, bring fresh ideas to attracting talent and improve the recruitment journey. Your organisation and personal touch will make the process easier for everyone involved. 

Key Responsibilities 

Recruitment Delivery and Ownership

• Own the day-to-day coordination and administration of each vacancy, keeping actions, deadlines and next steps clear from role briefing through to accepted offer
• Build and maintain recruitment templates and documentation packs 
• Work with hiring managers to prepare accurate job descriptions, candidate specifications and adverts, securing the necessary approvals before publication 
• Publish and maintain vacancies across career pages, job boards, industry networks and social media, ensuring information is accurate and consistent 
• Coordinate interviews across multiple interviewers and time zones where needed, resolving diary clashes and checking meeting links, locations, travel details and documentation 
• Anticipate scheduling risks and agree backup interviewers or alternative slots with hiring managers; stay calm and act quickly when plans change, keeping everyone informed 
• Coordinate offer documentation and reference checks accurately, obtaining the required approvals and flagging issues promptly

Candidate Experience and Communication 

• Manage the recruitment inbox and act as the main contact for candidate queries, interview details and progress updates 
• Give applicants a welcoming, organised experience: explain where to go, who they will meet, what to prepare and what to expect, with timely follow-ups through to the final outcome 
• Communicate diplomatically with hiring managers, directors and administrative assistants, navigating busy diaries and competing priorities with polished emails and concise progress updates 
• Coordinate communications with external recruitment agencies, ensuring briefs, submissions and interview arrangements are organised and recorded 
• Confirm accepted-offer details and transfer accurate documentation to the HR Manager so onboarding can begin smoothly 

Recruitment Records and Process Improvement 

• Keep the applicant tracking system (ATS), candidate records and vacancy trackers accurate and up to date, recording decisions, feedback and next steps so nothing is missed 
• Handle candidate information confidentially and in line with company data protection and retention procedures 
• Track recruitment activity, pipeline progress and delays, providing clear updates that help hiring managers prioritise actions 
• Spot recurring bottlenecks, including slow feedback and approval delays, and introduce practical fixes that make recruitment more efficient and engaging 
• Bring creative, resourceful ideas for advertising roles and reaching talent, using feedback and recruitment data to assess what works 

Skills Knowledge and Experience 

• Experience coordinating recruitment processes across multiple vacancies, including advertising, interview scheduling, candidate communications and offer administration 
• Exceptional organisation and attention to detail, with experience coordinating complex calendars, multiple vacancies and documentation to a consistently high standard of accuracy 
• Demonstrated ability to work effectively in a fast-paced, high-performance and reactive environment, responding quickly while remaining calm and organised 
• Polished, professional written communication and a warm, clear speaking style, with the diplomacy to manage candidate and senior stakeholder expectations 
• A track record of taking ownership of tasks, anticipating next steps and following through on outstanding actions 
• Familiarity with HRIS or recruitment systems and Microsoft Office 365, particularly Outlook and Excel; Employment Hero experience would be an advantage 
• Sound judgement and integrity when handling confidential, sensitive personal information. 
• Experience in an agency, creative, sports, entertainment or another fast-moving, client-led environment is desirable. Motorsport experience is a bonus 

Personal Attributes

• Empathetic and approachable, treating each applicant as an individual and helping reduce interview stress through thoughtful preparation and reassurance 
• Dynamic and composed under pressure, handling last-minute interviewer cancellations and schedule changes calmly, with practical alternatives and concise updates 
• Accountable and dependable, taking responsibility for delivery, flagging obstacles early and bringing solutions 
• Entrepreneurial and resourceful, spotting opportunities and turning ideas into practical improvements within the role’s remit 
• Creative and curious, willing to question established approaches and test better ways of working 
• Meticulously organised, managing interviews, calendars and documentation with rigorous checks and dependable follow-through 
• A practical doer with strong values, demonstrating fairness, integrity, discretion and respect in every interaction  

What You Will Get from us 

• Flexible hybrid work policy – 3 days in, 2-days’ work from home model that supports work-life balance 
• 25 days holiday allowance, plus bank holidays and a winter break to recharge 
• Wellness days – two wellness days per annum 
• Your birthday off 
• Pirkx – access to wellbeing discounts and perks 
• Weekly health and wellbeing coaching sessions 
• Professional Development – committed to your growth with training programs 
• Pension Plan 
• Quarterly staff recognition programme 
• Regular team socials to connect and celebrate 
• Charity Partnership – we support a new charity each year 
• Onsite parking and public transport options 

Why Join Us? 

At Ignition, you’ll be part of a small, dynamic team where collaboration, creativity, and initiative are celebrated. This is a hands-on role with the opportunity to shape how the agency operates, improve recruitment processes, and make a real impact across HR operations, and business processes. If you enjoy variety, solving problems, and helping a growing agency thrive, you’ll find this a rewarding and empowering environment where your ideas and contributions truly matter.