Copy of Accounts Assistant – Touring Department

Duties to include

Book-keeping

Maintaining the books and records using Sage Line 50/XERO, this will include:

• Posting bank and tour float transactions and reconciling at month end;
• Raising and posting sales invoices, reviewing outstanding debtors and assisting with debtor collection;
• Posting purchase invoices, reviewing outstanding creditors and reconciling supplier statements;
• Posting credit card transactions and reconciling statements;
• Reviewing agency statements, posting all transactions and reconciling against debtors; and
• Preparing VAT Returns on Sage/XERO in line with the new Making Tax Digital requirements

Business Management

• Communication with Artist Management and wider artist team including booking agents, tour managers and insurers to assist with day to day running of the touring activities.
• Daily review of banking and cashflow for all clients and to set up all approved bank payments.
• Communicate with suppliers and artist management to gain approval on purchase invoices to pay.
• To communicate with booking agents to gain contracts for upcoming shows, raise sales invoices and send out to the promoters.
• Communicate with record labels for tour support requests and back-end reporting.
• Cancellation insurance and withholding tax mitigation

Skills & Qualifications Required

• 1-2 years Practice experience;
• Numerate;
• Proficient analytical skills
• Previous use of Sage & XERO desired;
• Timesheet management;
• Effective organisation; and
• Ability to prioritise workload

Knowledge and Attitudes and Behaviours Required

• Ability to prioritise and manage time in line with office deadlines
• Ability to meet deadlines, both those identified by management and by the applicant
• Ability to work well with others
• Ability to effectively communicate with colleagues, clients and third parties
• Ability to use own initiative
• Keen interest in the Music Industry