Finance Assistant

Position Overview

We are seeking a detail-oriented and proactive Finance Casual to support the financial operations of our growing NDIS business during a maternity leave period (with possibility to extend). This role is responsible for invoicing, debtor management, accounts receivable and payable functions, and maintaining accurate financial records.

The ideal candidate will have experience in the NDIS sector and a strong understanding of invoicing requirements, compliance standards, and participant funding processes.

Key Responsibilities

NDIS Invoicing

• Prepare and issue accurate NDIS invoices in line with service agreements and NDIS price guides
• Ensure compliance with NDIS billing requirements and funding categories
• Amend invoices where required following participant or plan manager queries
• Process claims via relevant NDIS portals and systems

Accounts Receivable & Debtors

• Monitor outstanding invoices and aged receivables
• Follow up overdue accounts professionally and promptly
• Liaise with participants, plan managers, and support coordinators regarding payment queries
• Reconcile payments and allocate receipts accurately
• Maintain accurate debtor records

Accounts Payable

• Process supplier invoices in a timely manner
• Verify coding and approval of expenses
• Schedule and process payments
• Maintain supplier records and resolve discrepancies

Financial Administration

• Monitor and manage the finance/accounts email inbox
• Track and follow up outstanding receipts and documentation
• Maintain organised digital and physical filing systems
• Support month-end processes

Reporting

• Prepare basic financial reports including:
• Aged receivables
• Revenue summaries
• Expense tracking
• Assist with reconciliation and data preparation for external accountants or BAS reporting

Key Skills & Experience

• Previous experience in a finance, accounts, or bookkeeping role
• Experience working within an NDIS-registered provider (highly desirable)
• Strong understanding of:
• NDIS invoicing and funding categoriesAccounts receivable and payable processesDebtor management
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage competing priorities and meet deadlines
• Proficiency in accounting software (e.g., Xero, MYOB) and Microsoft Excel

Personal Attributes

• Professional and confident when following up payments
• Organised and process-driven
• Proactive problem solver
• Ethical and trustworthy
• Team-oriented with the ability to work independently