Executive Assistant responsibilities include:
Coordinating daily calendars of senior managers
Planning appointments and events
Acting as the point of contact between executives and employees/clients
Job brief
We are looking for a responsible Senior Executive Assistant to support our senior managers promptly and professionally. You will provide high-quality administrative and clerical assistance to top-level executives.
The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organising daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.
Responsibilities
Coordinate daily calendars of senior managers
Plan appointments and events
Act as the point of contact between executives and employees/clients
Create regular reports and update internal databases
Make travel arrangements
Manage phone calls and emails
Respond promptly to managers’ queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions.
Review and recommend changes to our company policies.
Requirements and skills
Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
Knowledge of office procedures
Solid experience with office management systems, ERPs and MS Office
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organisational skills with an ability to think proactively and prioritise work
High school degree; additional qualifications as Personal Assistant or Secretary are a plus
People Join Annuo eHealth for a range of reasons
Work towards bettering the lives of patients in Australia
We partner with key players in the health technology sector
We offer a range of formal and informal training programs in both management and technical skills for staff at all levels
Benefits include flexible work arrangements, well-being programs, a range of paid and unpaid leave and annual leave loading
We are diverse and inclusive.
We are committed to having a workforce that reflects the communities we serve and provides a culturally safe work environment in line with the Diversity, Inclusion and Belonging Statement of Commitment. We actively recruit people from diverse backgrounds to build a supportive and inclusive workplace.
