About Us – Fan Focused. Results Driven
At Gemba, we work at the intersection of sport, entertainment and culture, bringing strategy, data and analytics, insights and communications together to deliver results that matter.
Our name comes from the Japanese term gemba, meaning “the real place”, which reflects our commitment to uncovering the truth at the heart of fan behaviour. Since 2006, we’ve built our reputation by understanding audiences deeply, helping our clients cut through the noise of an increasingly complex and competitive landscape.
We are proud to partner with major brands, rights holders and organisations to shape the future of sport and entertainment, whether driving commercial growth, increasing participation or creating meaningful engagement.
If you are passionate about fans, culture and creating impact, you’ll find your place at Gemba.
About the Role
As an Event Manager, you’ll lead the planning and delivery of high-profile experiences that connect brands and fans across Australia’s biggest sports and entertainment platforms.
You’ll be hands-on from concept to execution, managing stakeholders, suppliers, logistics, and on-ground teams to bring activations to life. From the Australian Open and Grand Prix to concerts and PR launches, you’ll play a pivotal role in delivering creative and seamless experiences that leave lasting impressions.
This isn’t your typical 8:30–5:30 role – weekend work and travel are part of the job, and we’re looking for someone who thrives in that environment.
Responsibilities
Event & Activation Management
- Own end-to-end project delivery – from timelines and logistics to budgets and bump-outs
- Manage on-site execution of events, including staff, talent, suppliers, and AV/production
- Maintain and update production documents, run sheets, licensing, and compliance
Stakeholder & Supplier Coordination
- Build strong relationships with internal teams, clients, and third-party vendors
- Lead communications, briefings, and updates across all stakeholders
- Negotiate with suppliers and manage vendor performance for quality and efficiency
Budgeting & Reporting
- Manage budgets and ensure accurate tracking, billing, and cost reporting
- Ensure all client approvals and legal/compliance obligations are met
- Contribute to post-event reporting, PIRs, and continuous improvement initiatives
Creative & Strategic Input
- Support activation idea development in collaboration with creative and strategy teams
- Act as a brand guardian, ensuring execution is aligned to creative direction and brand guidelines
- Contribute to internal tools, case studies, and best-practice event templates
About You
Experience
- 3–5 years of experience in events, activations, or production (ideally agency-side)
- Background in sport, entertainment, or experiential marketing is a strong advantage
- Proven success managing large-scale events, budgets, and on-ground operations
Skills
- Strong project management, communication, and stakeholder engagement abilities
- Skilled across Microsoft Suite (PowerPoint, Excel, Teams, SharePoint)
- Comfortable working evenings, weekends, and travelling for events when required
- Excellent problem-solving, attention to detail, and time management
Mindset
- Proactive, organised, and always two steps ahead
- Calm under pressure and adaptable to fast-moving environments
- Team player who thrives in collaborative, energetic settings
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Success Looks Like
- Moments that fans remember, and work that elevates the Gemba brand
- Events and activations delivered seamlessly, on time and within budget
- Clients who trust your leadership and return for more
How to Apply
If you’re ready, click the Apply button below and submit your CV, portfolio and cover letter. Address cover letters to Kiana Wong – People and Culture Coordinator.
Note: All candidates require working rights of this country to perform the role.
Gemba is an Equal Opportunity Employer. We value diversity and encourage people of all different backgrounds, experiences, abilities and perspectives to apply. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other protected characteristics or similar.
Recruitment Agencies, we appreciate the interest, but we’ve got this one covered. Thanks!
