What is a pass probation letter?

A pass probation letter is a formal notification from an employer to an employee, confirming that they have successfully completed their probation period and are now a permanent member of the team.

When do you send out a passed probation letter?

It is standard practice for employers to provide written confirmation to an employee that they have successfully passed their probation period.

Typically, the employee’s line manager will meet with them to confirm the successful completion of their probation and then follow up with a formal pass probation letter.

This letter serves to officially notify the employee that they have successfully completed their probation period.

How to write a pass probation letter

Here’s what to include in a pass probation letter:

• Probation Completion Date: Specify the date their probation period ended.
• Confirmation of Success: Clearly state that they have successfully passed their probation.
• Congratulations: Acknowledge their achievement and welcome them as a permanent team member. You can also highlight any standout moments from their probation period.
• Length of Service: Confirm that their probation period counts toward their overall length of service.
• Next Steps: Express enthusiasm about the future and outline what’s next in their journey with the company.

When writing a pass probation letter, keep the tone friendly and approachable, especially if your workplace culture is informal. Avoid overly formal language to make the letter feel more personal and engaging.

For a quicker and easier process, download our free pass probation letter template!

Related resources:

• Termination of employment template
• Notice to End Stand Down Template
• Police Check Request Letter Template
• Employee Exit Interview Template
• Discipline and Termination Policy