BelEve is seeking a dedicated and detail-oriented individual to join our Trustee Board of Directors as a Volunteer Board Secretary. The Board Secretary plays a crucial role in ensuring the effective governance of the organization by maintaining accurate records, facilitating communication, and supporting the board's activities. This position is ideal for someone with strong organizational skills, excellent communication abilities, and a passion for empowering young women.

Key responsibilities:

Meeting Management:

Schedule, organize, and attend board meetings, including preparing and distributing agendas and meeting materials.
Record accurate minutes of board meetings, ensuring they are reviewed and approved by the board.
Maintain a calendar of board and committee meetings, ensuring all members are informed of upcoming meetings.

Documentation and Record Keeping:

Maintain up-to-date and accurate records of all board and committee meetings, decisions, and actions.
Ensure the safekeeping and accessibility of the organization's governance documents, such as bylaws, policies, and procedures.
Manage board member files, including contact information, term dates, and committee assignments.

Communication:

Facilitate communication among board members and between the board and staff, ensuring timely dissemination of information.
Assist in the preparation and distribution of board reports, newsletters, and other communications.
Serve as a point of contact for board-related inquiries and correspondence.

Compliance and Governance:

Ensure the board operates in compliance with the organization’s bylaws, policies, and applicable laws and regulations.
Assist in the onboarding of new board members, providing orientation materials and support.
Support the board in conducting regular self-assessments and evaluations.

Support to the Chair and Committees:

Provide administrative support to the Board Chair and committee chairs as needed.
Assist in the coordination of committee meetings and activities, including scheduling, agenda preparation, and minute-taking.

Person Specification

Essential

Demonstrated commitment to the mission and values of BelEve.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in using office software, including word processing, spreadsheets, and email.

Experience in administrative support, record-keeping, or a related role is preferred.
Ability to maintain confidentiality and handle sensitive information.
Experience working with boards or in a nonprofit environment is a plus.

Reliable, proactive, and able to work independently and as part of a team.

Benefits

Opportunity to make a meaningful impact on the lives of young women.
Gain experience and develop skills in nonprofit governance and administration.
Network with professionals and community leaders.
Be part of a passionate and supportive team dedicated to empowering the next generation of women leaders.

BelEve UK

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