About the Role
We are seeking a proactive and detail-oriented Facilities Coordinator to join our team in either our Newcastle or Western Sydney office. In this critical role, you will ensure the smooth operation of our five New South Wales offices (Newcastle, Gosford, Sydney, Western Sydney, and Wollongong), directly contributing to the success of both the facilities team and the broader business.
Reporting to the Team Leader – Operations (NSW), you will oversee daily facilities management, lead a small team across multiple locations, and maintain safe and efficient workplaces. Your role will involve managing lease agreements, vehicle fleet operations, and fostering strong relationships with contractors and internal stakeholders to ensure seamless operations.
This is a fantastic opportunity to make a tangible impact across our organisation, supporting our people and ensuring operational excellence.
Key Responsibilities
• Fleet Management – Oversee all fleet vehicles, ensuring compliance with safety, legal regulations, and servicing requirements.
• Facilities Support – Promote a service-focused mindset within the Facilities Team, ensuring high standards in facilities management and workplace operations.
• New Starter Inductions – Manage and improve induction processes for vehicle usage, office security, and equipment operation.
• Asset & Equipment Management – Maintain an accurate Asset Management Register, ensuring timely procurement of equipment aligned with business needs.
• Building Maintenance & Security – Oversee building security, maintenance, cleanliness, and WHS compliance, managing subcontractors and trade relationships effectively.
• Team Leadership – Support and coordinate team members, ensuring adherence to company policies and providing escalation support for performance management and employee engagement.
What We’re Looking For
• Experience in facilities or property management, including fleet and lease coordination
• Strong communication and problem-solving skills
• Ability to travel between offices within New South Wales as required
• Proficiency in computer systems and administrative processes
• Knowledge of Australian compliance and safety regulations
• Proven ability to manage multiple projects and teams across different locations
• A valid Australian driver’s licence
Why Join Us?
Biosis fosters a supportive and progressive workplace culture, offering employees:
• Team retreat days
• A friendly and collaborative work environment
• Internal job opportunities across NSW and Victoria
• Flexible work arrangements
About Us
APEM Group is leading global environment consultancy providing expert advice to clients in a wide range of industries including water, renewables, infrastructure, marine and ports, transport, construction, and development. Following significant growth journey with operations based in the UK, EU and USA, APEM Group strategically expanded into Australia in early 2024. Our presence in the Australian market will further enhance the aim of expanding on our consultancy services in both the Australian market and wider Asia Pacific region as part of the next stage of our Global growth journey.
Biosis is a team of expert consultants specialising in Aboriginal archaeology, botany, environmental approvals, GIS, historical archaeology, historical heritage, and zoology. We help clients navigate pre-planning, planning, and post-approvals for projects across Australia, primarily in the eastern states. Since 1983, we have been guiding clients in making informed decisions about ecology, heritage, and environmental approvals.
Next Steps
If you’re ready to make an impact and grow with a dynamic organisation, apply now! Please submit your CV and cover letter – including three words to describe yourself, to be part of a workplace that values diversity, safety, sustainability, and continuous improvement.
No agencies please.
