Payroll software for Canadian businesses

Yes. Employment Hero is designed to make the transition straightforward. You can import employee details, compensation, and time-off balances so your records are accurate from your very first pay run.

If you are switching mid-year, we provide a dedicated template to import your year-to-date data. This ensures the system picks up exactly where your previous provider left off, maintaining cumulative accuracy and allowing you to issue a single set of T4s from Employment Hero at year-end. Our implementation team will guide you through the setup process to help get your data mapped and your account ready for launch.

Employment Hero is purpose-built to meet Canadian payroll standards and holds a triple ISO certification (27001, 27017, 27018) for data security.

The platform automates CPP and EI deductions, T4 and T4 Summary generation with direct CRA submission, ROE generation and provincial statutory holiday calculations for major regions. We update the platform continuously to reflect CRA legislative changes so your payroll calculations stay accurate and audit-ready.

Your sensitive employee records, tax files and banking details are protected with enterprise-grade encryption and stored in compliance with PIPEDA requirements. Employment Hero holds ISO 27001:2022, ISO 27017:2015 and ISO 27018:2019 certifications and has completed a SOC 2 Type II audit – all publicly available in our Canada Trust Centre. This is significantly more secure than managing payroll data across email threads, spreadsheets or shared drives.

Yes. Employment Hero prepares T4 and T4 Summary packages for your review at year-end, with T4 generation and submission included in the Payroll plan. For Managed Payroll customers, our PCP-certified team handles T4 reconciliation and direct filing with the CRA. ROE generation is available when Payroll and HR are active together on your plan, with the platform auto-populating payroll history into the form so it’s ready for you to submit to Service Canada.

Employment Hero calculates source deductions for federal and provincial income tax, CPP, CPP2 and EI, and prepares your CRA remittance schedule on your filing cadence (monthly, quarterly or accelerated). For businesses looking for a hands-off approach, our Managed Payroll plan is run by PCP-certified specialists who handle end-to-end processing, year-end reconciliation, CRA filing and EHT remittances on your behalf.

Most Canadian businesses are up and running within a few weeks with guided support, depending on team size and complexity. Our implementation specialists guide you through data migration and pay cycle setup, conducting tailored training sessions to ensure you are comfortable with the platform. We work closely with your team to prepare for your first live payroll run, ensuring everyone is paid correctly from day one on the new system.

Yes. Employment Hero automatically calculates Canada Pension Plan (CPP) contributions, the second additional CPP contribution (CPP2), and Employment Insurance (EI) premiums based on the latest CRA rates. These calculations update automatically when CRA adjusts contribution rates or thresholds – so you are never running payroll on outdated figures.

Employment Hero features direct API integrations with leading accounting tools like Xero and QuickBooks Online. Once your pay run is finalized, your payroll journals—including earnings, deductions, taxes, and liabilities – sync directly to your general ledger. You can choose to trigger the transfer immediately or on your own schedule, eliminating manual re-keying and keeping your month-end close on track.