Employee onboarding software
Send contracts, assign tasks and set up payroll – all before your new hire walks through the door. Employment Hero’s AI Employment Operating System handles onboarding, HR and payroll in one place – so nothing falls through the cracks and no one has to re-enter data.
Seamless onboarding from offer accepted to day one
Get new hires set up before they start
Send welcome emails, digital offer letters and required documents to new hires before they start. New employees can complete their own details, sign contracts, and acknowledge policies from any device – so HR arrives on day one with everything already done, not a pile of paperwork waiting.
Automated workflows, nothing missed
Create customizable onboarding checklists and assign tasks automatically to HR, managers, IT or whoever needs to act. Employment Hero triggers the right task to the right person at the right time – including setting up Google Workspace or Microsoft 365 accounts. Our built-in applicant tracking system ensures candidate details flow straight into onboarding without re-entry.
Canadian compliance from day one
Collect signed contracts and policy acknowledgements digitally with built-in e-signatures. Keep employment records audit-ready from the moment someone joins. For businesses managing onboarding across multiple provinces or employment types, workflows are fully customizable by location, department or role. Learn more about payroll compliance and HR advisory support for Canadian businesses.
Into payroll from the moment they’re hired
When a new hire completes onboarding in Employment Hero, their details are ready to move straight into payroll. No CSV export, no manual setup in a separate system. Their first pay cheque is accurate from day one because their data was right from the start.
Offboarding that protects your Canadian business
Automated ROE and compliance
Take the manual effort out of filing. Our software generates the Record of Employment (ROE) data required by Service Canada, automatically pulling the necessary details from your payroll. You can generate and submit ROEs directly to Service Canada from within the platform, ensuring you meet your legal obligations accurately and on time without the hassle of manual data entry.
Seamless asset retrieval tracking
Keep tabs on company property. Track laptops, keys, and security passes in one place so you never lose track of your hardware during a transition.
Honest feedback through exit interviews
Gather valuable insights with automated exit interview templates. Learn exactly why people leave and use that data to improve your team’s retention rates.
Secure access to historical records
Maintain security while providing essential access. Once an employee is offboarded, their access to company data is immediately revoked, but they retain a secure personal login to Hero Passport. This allows them to retrieve their digital payslips and personal records independently, keeping your internal information protected while eliminating requests for old records.
TRUSTED BY 350k+ HAPPY CUSTOMERS
Onboarding that actually gets them started.
Employment Hero is not a standalone onboarding tool. It’s a connected AI powered Employment OS where onboarding feeds directly into HR software, payroll and employee records – so the work you do on day one keeps paying off long after the welcome email is sent.
Paperless everything
Digital contracts, e-signatures and automated document collection. New hires complete their side before day one. HR arrives to a checklist that’s already mostly done.
Connected to payroll
Onboarding data flows directly into payroll software the moment a new hire is set up. No duplicate entry, no reconciliation. Just an accurate first pay cheque.
Built for Canada
Collect signed employment contracts and policy acknowledgements with built-in compliance for Canadian businesses. Customize workflows by province, role or employment type.
We take staff onboarding off your plate
We’re the all-in-one employment solution for businesses with big ambitions.
Frequently asked questions
Common questions about employee onboarding software in Canada.
Employee onboarding software replaces manual, paper-based new hire processes with a digital, automated workflow. Instead of emailing contracts, chasing signatures and manually setting up payroll, everything happens in one system – from sending the offer letter to assigning first-week tasks and getting the employee into payroll.
In Employment Hero’s AI Employment Operating System, candidate details carry over automatically from hiring into onboarding, straight into employee management and payroll – without anyone re-entering their information.
Yes. Employment Hero supports pre-boarding – which means your new hire receives a welcome email with everything they need to complete before day one. They can sign their contract, fill in personal details, and acknowledge company policies from any device, at their own pace.
By the time they walk through the door, the paperwork is done and HR can focus on making their first day a good one rather than a form-filling exercise.
Yes. Employment Hero’s employee onboarding software is built for Canadian businesses and supports the collection of signed employment contracts, and policy acknowledgements with legally valid e-signatures. Onboarding workflows can be customized by province, employment type, department or role – so whether you’re hiring full-time employees in Ontario or contractors in British Columbia, the right documents and tasks are triggered automatically. For additional compliance support, see our HR advisory service.
Directly. When a new hire completes their onboarding in Employment Hero, their details – personal information, banking details and compensation details- are ready to flow straight into payroll software without anyone re-entering them. There’s no CSV export, no copy-pasting between systems and no risk of a data entry error affecting their first pay cheque.
This connected flow between onboarding and payroll is one of the clearest ways Employment Hero reduces HR admin compared to using a standalone onboarding tool alongside a separate payroll system.
Onboarding software only works if people use it. Employment Hero is designed to be intuitive for everyone involved – not just HR. New hires receive a simple, guided experience they can complete on their phone before they start. Managers get automated task reminders so they know exactly what they need to do and when. And HR teams get a real-time checklist view so nothing slips through.
Yes, provided both HR and payroll are active in your platform. Recording a termination in HR automatically triggers the payroll system to calculate prorated final pay, track outstanding vacation balances and generate accurate ROEs instantly.
Absolutely. The offboarding software includes a dedicated asset management tool. You can assign, track, and mark company property as returned – ensuring laptops, keys, and other hardware are back in your hands before the final day.
Related Resources
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Run payroll your way, every time
Whether you want to run manual diligence or outsource the bulk of work to our specialists, Employment Hero has a payroll solution that flexes with your ways of working.
Automate core payroll and post-payroll tasks at no cost. Really.
Centralized access to pre-payroll data like timesheets, leave and rostering.
A dedicated payroll partner to handle complex tasks, from legislation changes to year-end submissions.
Automated direct deposits and remittances, compliance reporting and more.
Hiring on autopilot
Take people from “Hi” to Hired without switching tabs.
Get instant access to talent. Save time and cut costs.
Curated talent shortlists automation and more.
Manage open roles, interviews and onboarding from one place.
Find, hire and onboard team members all in the same tab.
Make work feel less like work
We’ve made work admin a breeze. Forget paper-based processes and lost time off requests: give your team self-service access to all their important HR and Payroll tasks.
All employee data is housed in a single, secure platform.
Automate time off requests, performance reviews and onboarding.
Centralize and share company policies and essential documents.
Workforce analytics and reports to help leaders make data-driven decisions.
Supporting employment from every angle
Your employment vision — ignited to its full potential.
Forget payroll complexity. We deliver compliant, accurate pay runs with unmatched ease.
Why leave R&D cash on the table? Recover up to 64% with our SR&ED expertise, fuelled by your HR and payroll data.
Expert-led advice, compliance checks and advice.
Benefits+: Your team’s health benefits, digitally managed. Real-time updates push directly from HR, making manual tasks a thing of the past.
Jump into
Employment OS
Employment doesn’t have to be hard. Streamline every step of the employment lifecycle so you and your team can run ahead.
