The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.
What You’ll Be Doing
Accounts Payable Operations
• Process high-volume vendor invoices accurately and efficiently in AP systems.
• Match invoices and receipts.
• Ensure proper coding to GL accounts and cost centers.
• Manage payment runs (EFT, ACH, wire transfers, etc.).
• Maintain organized and audit-ready documentation.
Vendor & Stakeholder Coordination
• Act as the main point of contact for vendor inquiries and payment follow-ups.
• Build strong relationships with external vendors and internal department leads.
• Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
• Resolve discrepancies proactively and professionally.
Reporting & Financial Support
• Prepare weekly and monthly AP aging reports.
• Assist with month-end close activities.
• Reconcile vendor statements and investigate variances.
• Support audits by providing documentation and explanations.
• Track expenses and help identify process improvement opportunities.
Process Improvement
• Help streamline AP workflows in QuickBooks.
• Identify automation opportunities.
• Contribute ideas to improve efficiency in a scaling fintech environment.
• Support policy documentation and compliance procedures.
What We’re Looking For
• 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
• Strong working knowledge of AP systems and technology.
• High attention to detail and strong organizational skills.
• Comfortable working in a fast-paced, high-growth environment.
• Strong communication skills (you’ll be working cross-functionally).
• Ability to prioritize and manage multiple deadlines.
Compensation & Perks
• $65,000 – $80,000 Annual Compensation.
• Annual Bonus.
• Health & Dental Benefits.
• Health & Wellness Spending Accounts.
• Perkopolis Staff Discounts.
• On-Site Gym + Planet Fitness Membership Concessions.
• Coffee Bar with Barista + Unlimited Snacks.
• Monthly Events, Friday Lunches & Daily Breakfast.
• Professional Growth & Development Opportunities.
Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
AI Disclosure: As part of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed and validated by our recruitment team.
