Fundraising & Development Administrative Assistant
Canada Summer Jobs | Remote within Ontario
Outward Bound Canada is passionate about building and sustaining representation and diversity within the outdoor industry. We welcome applicants with diverse backgrounds, experiences, abilities, and perspectives. BIPoC, 2SLGBTQ+, and candidates living with a disability are highly encouraged to apply, even if your experience does not precisely match the job description for this role. Your experience, skills, and passion will set you apart — tell us about your achievements and journey to date, and the things you learned along the way.
Who We Are
Outward Bound Canada (OBC) is a national charity that equips youth with the skills, confidence, and resilience they need to thrive through powerful, life-changing experiences in nature. Our programs combine outdoor adventure with intentional learning to build leadership, social and emotional intelligence, and a deep sense of responsibility to community and the environment.
We are committed to breaking down barriers to access and creating meaningful opportunities for youth who have been historically underrepresented in outdoor and leadership spaces. Equity, inclusion, and belonging are central to our work, and we actively strive to ensure the outdoor sector reflects the full diversity of Canada.
The Role
The Fundraising & Development Administrative Assistant will support OBC’s Development team across donor engagement, campaign coordination, and the behind-the-scenes work that keeps relationships and systems running well. This is a role for someone who takes pride in getting the details right — someone who understands that a well-written thank-you letter or an accurate donor record is part of what makes a fundraising program actually work.
You’ll gain real exposure to nonprofit fundraising — from donor stewardship and event logistics to prospect research and grant support — while contributing directly to OBC’s ability to get more young people outside.
What We Offer
Location: Remote (Ontario). Proximity to our operating bases in Minden or Toronto is an asset.
Compensation: $17.60 per hour
Term: Canada Summer Jobs contract, 8 weeks at 35 hours per week. Anticipated start date May or June.
Benefits: Employee Assistance Plan included
Supervisor: Development Manager
Application Deadline: Open until filled; applications reviewed on a rolling basis
Key Responsibilities
Donor & Contact Management
• Assist with updating and maintaining the donor database, ensuring contact information and donation records are accurate and current
• Support donor acknowledgment processes, including preparing thank-you letters, emails, and recognition materials
• Help track donor engagement and follow-up actions to support stewardship and retention efforts
Administrative & Coordination Support
• Prepare materials for meetings, presentations, and fundraising campaigns
• Assist with scheduling, logistics coordination, and managing correspondence on behalf of the Development team
• Provide general administrative support including data entry, filing, and reporting
Campaign & Event Support
• Help plan and coordinate fundraising events, campaigns, and community engagement initiatives
• Assist with event logistics, volunteer coordination, and preparation of event materials
• Track registrations, participation, and outcomes to support post-event reporting
Research & Prospect Support
• Conduct research on potential donors, foundations, and funding opportunities
• Assist in preparing donor profiles and background materials to support prospect cultivation and grant applications
Communications Support
• Help draft and schedule content for newsletters, social media, and donor communications
• Support storytelling initiatives that highlight OBC’s impact and the difference fundraising makes for participants
Eligibility
This position is funded through Canada Summer Jobs. To be eligible, applicants must:
Be between 15 and 30 years old at the start of their employment. Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the job. Be legally entitled to work in Canada in accordance with relevant provincial legislation and regulations, including having a valid Social Insurance Number at the start of employment.
Qualifications and Experience
OBC recognizes that relevant skills and knowledge can be gained through volunteer work and lived experience, as well as professional and educational backgrounds. Please outline in a brief cover letter how you have developed the following, and how you would bring them to this role.
• Strong organizational and administrative skills with close attention to detail
• Accurate and comfortable with data entry, spreadsheets, and database management
• Effective written and verbal communication — professional, warm, and clear
• Comfortable using Google Workspace or similar office tools
• Able to manage multiple tasks and priorities in a remote work environment
• Genuine interest in nonprofit fundraising, youth programs, or experiential education
• Professional, collaborative, and reliable — a team player who takes initiative
Additional Assets
• Experience with donor management or CRM software
• Previous involvement in fundraising, event coordination, or community engagement
• Familiarity with grant research or foundation funding landscapes
• Understanding of JEDIA principles, particularly within the nonprofit or outdoor sectors
• Previous experience with Outward Bound Canada or a similar organization
Working Conditions
Environment
This is a remote position. You will work from your own home or workspace. A reliable internet connection and a suitable remote work setup are required.
Work Hours
35 hours per week over 8 weeks. Hours are generally flexible and aligned with project needs, with regular check-ins with the Marketing & Communications team.
Safety
Completion of any required safety training prior to or at start of employment. A clear Criminal Record check will be required by the position start date.
We are excited to hear from you. Please share not just your credentials but your story: what brought you to this work, what you have learned, and why Outward Bound Canada feels like the right fit.
