Job Title: Administrative Coordinator, Human Resources
Location: Kingston, ON
Shift: Monday to Friday, 8:00 am – 4:30 pm
Pay Rate: $25.00 to $28.00 per hour
The Administrative Coordinator is responsible for providing administrative support across office operations, with a focus on Human Resources, employee records, health and safety tracking, compliance documentation, and internal coordination.
This position requires someone who is organized, detail-oriented, and able to handle confidential information with professionalism. The successful candidate will support HR-related processes, assist with administrative projects, and help ensure records, training, certifications, and key deadlines are maintained accurately.
Responsibilities:
- Assist with office and HR filing, including maintaining employee records and files
- Support HR-related administrative tasks, projects, and initiatives as required
- Track and organize documentation related to workplace safety and compliance programs
- Assist with health and safety training and certification tracking
- Help maintain records for employee training, expiring certifications, benefit changes, and other important dates
- Assist with planning, tracking, and filing annual performance reviews
- Support departmental audits by helping track required documents and follow-ups
- Assist with gathering information related to employment decisions as requested by management
- Collaborate on the development, updating, and organization of Standard Operating Procedures
- Create and maintain HR tracking documents, action registers, and administrative logs
- Provide general office administration support as needed
- Assist with other administrative duties as assigned
Qualifications:
- Completed post-secondary education in Office Administration, Human Resources, or a related field
- Previous experience in an administrative or HR support role is considered an asset
- Strong organizational skills and attention to detail
- Proficient with Microsoft Office, including Word, Excel, and PowerPoint
- Excellent communication and interpersonal skills
- Ability to handle confidential information with discretion
- Basic understanding of HR practices and employment legislation is considered an asset
- Familiarity with workplace safety, compliance programs, or WSIB-related processes is considered an asset
Additional Details:
- Full-time position, 40 hours per week
- Monday to Friday office setting
- On-site position in Kingston, ON
- Some flexibility during regular office hours
- Opportunity to gain hands-on experience across HR administration, compliance, health and safety tracking, and internal projects
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We acknowledge that software used in our recruitment and selection process may have Artificial Intelligence components built in but confirm that all work assignment decisions are made by our expertly trained staff. The position advertised here is for an existing vacancy.
