Personal Assistant

We’re Building the Future of Capital Markets; 

enabling entrepreneurship, job creation, financial inclusion, and economic resilience

‍As Asia’s largest licensed digital securities exchange for alternative investments, Alta is at the forefront of building critical capital market infrastructure. We believe that access to capital markets are pivotal in all economies, we recognize that our role in building this critical infrastructure goes beyond facilitating trades; it paves the way for entrepreneurship, job creation, financial inclusion, and economic resilience, fostering a brighter future for emerging markets and economies.

Empowering Private Markets: Through our Digital Exchange, we enable the tokenization and digital custody of alternative assets. This end-to-end solution simplifies and expedites the trading of smaller asset blocks, ultimately facilitating access and liquidity in private markets. 

Innovative Financial Ecosystem: Our journey has seen us transition from securities trading and distribution of comprehensive products, including equities, private credit, funds, and asset-backed securities (“ABS”) (representing Real World Assets (“RWA”) like whiskies, wines, art, watches, and real estate) to include fund management and digital custody services.

As the only integrated securities exchange, brokerage, and fund management group with the necessary regulatory licenses and a proven track record in Southeast Asia, we are actively exploring new channels and partnerships to extend our impact to entrepreneurs and investors globally. 

Established in 2016 and headquartered in Singapore, Alta operates offices globally. We welcome energetic and creative individuals to be part of this ambitious journey with us.

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About The role

We are a fast-moving company looking for a highly organised and proactive Personal Assistant to support our Founders. In this role, you will help manage their schedules, coordinate communications, organise meetings and travel, and ensure important tasks are followed through. This is a high-trust and high-visibility role, well-suited to someone who is detail-oriented, resourceful, and comfortable working in a dynamic environment.

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Some of the Key Responsibilities 

• Manage the day-to-day calendars of the founders, including prioritising meetings and commitments based on urgency and importance.
• Schedule and coordinate both internal and external meetings, ensuring all parties receive timely invites and confirmations — book meeting rooms, venues, or virtual conference links where required
• Coordinate scheduling across multiple time zones for international counterparties and remote team members
• Track and follow up on action items arising from meetings to ensure timely completion
• Draft, review, and manage professional correspondence on behalf of the founders, including emails, introductions, and follow-ups
• Book flights, accommodation, and ground transport and full travel itineraries
• Handle confidential and sensitive information with discretion
• Take ownership of ad-hoc administrative tasks and personal support tasks as required

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About you:

• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Senior Secretary, or in a similar support role
• Excellent written and spoken English; able to communicate clearly and professionally with senior external stakeholders
• Strong organisational skills with the ability to manage competing priorities and remain calm under pressure
• Proactive, resourceful and able to anticipate needs before being asked
• Experienced in managing travel arrangements, including international itineraries
• High level of discretion and confidentiality in handling sensitive information
• Detail-oriented, dependable and takes pride in getting things right