In Singapore’s fast-paced business landscape where precision, efficiency and compliance are paramount, choosing the right payroll software is essential for organisations of all sizes.
With so many payroll software options available in the market, it can get very overwhelming when it comes to selecting the best solution for your business. Regardless of whether you’re a small startup or a medium-sized enterprise, join us as we uncover the leading payroll software providers, their unique features, and how they can empower your team with the latest features. Let’s dive in.
1. Employment Hero Payroll
Founded in 2014, Employment Hero is a cloud-based, all-in-one HR and payroll software that services over 300,000 businesses globally. It’s designed to help businesses effectively navigate the complexities of payroll management, and empowers organisations to focus on what matters most – their people.
Your payroll system will always be up-to-date and compliant with the latest regulations from MOM, CPF Board and IRAS, as the software will be constantly updated with the latest changes, features and integrations. Automate as much of your payroll processes as you like by harnessing the power of a fully integrated HR and payroll platform, reduce payroll data errors, and enjoy seamless reporting with the Auto Inclusion Scheme (AIS).
What features does the software offer?
With Employment Hero, you get a customisable pay conditions engine that allows you to configure, set and forget — even if you have complex employment contracts or pay conditions. Say goodbye to manually calculating each employee’s pay, overtime, leave and other allowances. Automate pay conditions with ease to avoid costly mistakes.
Additionally, you can manage pay rate increases in bulk — update and schedule pay rate changes according to each employee’s unique payroll scenario. Save time on admin by creating work types and mapping them to pay or leave categories, so each employee’s specific working conditions are matched to the exact pay conditions under their employment agreement. All you have to do is make the right selection and this data will be automated straight into timesheet calculations and the pay run.
Get full visibility over breaks, allowances, overtime and location-specific conditions, and use the built-in rule tester to ensure pay condition rule sets are accurate before going live. The system also helps you keep track of important dates, so you’ll never forget an important date again. By configuring public holidays or work anniversaries, you can automatically increase an employee’s wages when pay rules are triggered.
Employment Hero’s standard leave allowance templates also allow you to manage leave with ease. Bulk update leave values for both new and existing employees to save even more time on employee management, or create your own templates that are unique to your specific pay conditions. You can even apply tags to individual employees or groups to assign customised pay conditions without affecting other employees. Identifying employees with unique conditions has never been easier.
Time and attendance management will also be a breeze when you have Employment Hero. You can effortlessly manage attendance with comprehensive reports, real-time location monitoring and alerts for missed shifts. Automated timesheet submissions ensure that shift start, break and end times are accurately captured.
CPF reporting is fuss-free. You can review automated CPF calculations and generate monthly payroll summary reports in a just a few clicks, providing a clear breakdown of CPF contributions (inclusive of Skills Development Levy payments and Self-Help Group contributions) for each employee. IR8A and additional forms are also easily accessible within the system.
Above all, you get to empower your employees with a self-service portal, allowing them to manage their personal profiles. Employees can update basic employee details, record overtime hours, submit leave requests, access payslips and more, reducing the burden on payroll administration. Plus, they can access the portal anytime, from anywhere via mobile.
Keen to find out more? Get in touch today.
2. Talenox
Talenox was officially founded in 2014. Its co-founders started the company with a simple objective — to provide a simpler alternative to clunky HR systems in Singapore, Hong Kong and Malaysia. Its user-friendly platform offers a range of innovative solutions tailored to meet the diverse needs of businesses, and the cloud-based architecture allows businesses to securely access and manage HR and payroll data anytime and anywhere, providing flexibility and convenience.
What features does the software offer?
Talenox’s payroll software is designed to streamline payroll processes for businesses of all sizes. With an intuitive interface and automated features, it simplifies tasks such as tax calculations, statutory compliance and leave management. From customisable reports for strategic decision-making to an employee self-service portal, it offers a holistic approach to payroll management.
3. Payboy
Payboy is a cloud-based payroll and HR software provider based in Singapore. Established in 2015, it offers an integrated platform that simplifies payroll processing, leave management, time attendance tracking and employee self-service.
What features does the software offer?
Regardless of whether you’re working with full timers, part timers, freelancers or contract staff, Payboy’s payroll software helps to take care of the unique payroll requirements for each working arrangement. You’ll get full visibility on how payroll is calculated automatically based on shifts, attendance, leave and submitted claims within an intuitive experience, and stay compliant with the latest regulations from MOM, CPF and IRAS. They also integrate with accounting softwares like Xero and Quickbooks.
4. QuickHR
QuickHR was established in 2013, developed off the idea of replacing a traditional server-based Human Resource Management System (HRMS) with HRMS in the cloud, making it accessible anytime from anywhere. With its focus on automation, integration, and customisation, QuickHR empowers businesses to optimise their HR and payroll processes, freeing up valuable time and resources to focus on strategic initiatives and driving overall success.
What features does the software offer?
QuickHR prides itself on enabling you to run payroll in just three clicks — generate, preview and submit. The payroll software caters to full-time, part-time and freelance employees, and can be used for different payment periods or pay cycles. It’s customisable based on your company’s policies and employees’ unique requirements, plus they provide multilingual MOM itemised payslips for cross-cultural teams. You can also get detail-oriented reports and analytics including your monthly payroll summary and year-to-date summary.
5. Infotech
Infotech has been around for a whopping 27 years, since its inception in 1996. They started off as a Windows-based HR system, before evolving into a cloud-based HRMS software in 2014. Besides Singapore, they’ve since expanded into Malaysia, India, Hong Kong and Australia. They currently pride themselves on being a next generation HRMS and accounting software company.
What features does the software offer?
It supports online submissions to CPF and IRAS, seamlessly integrating with other modules such as time and attendance, leave management, expense claims, appraisals and project cost management to simplify your payroll process. Thanks to the integration with its HRMS software, employees’ leave, claims and attendance data can be linked to payroll for immediate calculations. They have over 50 reports available for customisation, such as comparison reports and monthly or yearly payroll summary reports.
Read more: Employment Hero vs Infotech
6. BrioHR
BrioHR was first incorporated in Singapore and Malaysia in 2018. The cloud based HR software enables HR teams and business owners to focus on their people by automating repetitive tasks, and engaging employees for maximum productivity.
What features does the software offer?
BrioHR automates payroll setup for new employees and transfers relevant data from leave and expense claims – so your employees are always paid correctly and on time. If you need to run multiple payroll cycles, such as paying your part-time staff weekly while your full-time staff get paid monthly, or prepare expense claims separately from salary, you can do so in BrioHR’s platform. It’s a compliant payroll software with automated tax filing and auto-generated local bank reports and GIRO files.
Read more: Employment Hero vs BrioHR
7. SimplePay
Per its namesake, SimplePay is a streamlined and user-friendly payroll software tailored to meet the specific needs of businesses in Singapore. With a focus on simplicity and efficiency, it provides businesses with a straightforward platform for managing payroll processes seamlessly.
What features does the software offer?
SimplePay automates payroll calculations such as salaries, wages and taxes based on employee data. It also automates tax calculations based on the latest tax tables and generates the relevant reports for tax compliance and filing. You get to streamline your monthly reporting with auto-generated CPF returns in PDF and FTP formats, and the cloud-based system allows employees to access payslips, manage leave requests and submit claim requests on-the-go via their website or mobile app.
8. JustLogin
JustLogin began with the goal of simplifying and automating HR, and pioneered HR on the cloud back in 2000. It enabled small to medium-sized businesses to subscribe to enterprise-level software for a fraction of the costs, without having to invest in their own R&D.
What features does the software offer?
The payroll software automatically calculates CPF and mandatory contributions for each employee, and also generates the relevant files for e-submission. You can automatically generate IR8A, Appendix 8A & 8B and IR21 files pre-populated with your employee payroll information, and submit them directly to IRAS through JustLogin if you are part of the Auto-Inclusion Scheme.
9. Singroll
Singroll is a a free to use payroll software (with no hidden clauses), created by SME owners for SME owners. It empowers companies to ensure that their businesses are managed in accordance to local regulations, while also having access to a fully functional free localised payroll system to manage employees.
What features does the software offer?
Singroll handles payroll proficiently by integrating it with other HR modules — this helps to ensure that the payroll for each employee is calculated according to the organisation’s policies (such as allowance, CPF, leave deductions, late attendance deductions, etc). It’s cloud-based and mobile-friendly, allowing employees to submit leave requests, expense claims and view payslips when they’re on the go.
10. Swingvy
Established in 2016 in Singapore, Swingvy is a human resources information system (HRIS) that prides itself on having leave management, payroll, time & attendance, claims and reimbursement, all within one platform.
What features does the software offer?
Swingvy’s CPF, MOM and IRAS-compliant online payroll solution makes paying your team simple. They claim that it takes on average just 10 minutes to run payroll and generate digital payslips for all employees with their platform. Plus, payday processes are streamlined with payroll integrations with Swingvy’s HR Hub, Time, Claims and modules. Get detailed payroll calculations, make bulk payroll updates, reconcile payroll with pre-built reports, run multiple payruns and more with the platform.
What should you look for when choosing a payroll solution?
When selecting a payroll software, several key factors should be considered to ensure it aligns with the specific needs and goals of your business. They include:
1. HR and payroll software integrations
Opt for a payroll software that seamlessly integrates with your existing HR software. This integration ensures a unified system, reducing the need for duplicate data entry and enhancing overall efficiency.
2. Pricing and cost
Evaluate the pricing structure and overall cost of the payroll software. Consider factors such as subscription fees, implementation costs, and any additional charges. It’s crucial to ensure that the pricing model is transparent and aligns with your budget constraints.
3. Ease of implementation
Choose a payroll software that is easy to implement, user-friendly, and has a responsive support team to handle any of your queries, along with training guides and resources. A straightforward onboarding process can save you valuable time and resources, allowing all your employees to quickly learn and adapt to the new system.
4. Automated payroll tax filing
Look for a payroll management software that automates your payroll tax filing processes. Automated tax calculations and filings help ensure accuracy, compliance with regulations, and reduces the risk of costly errors.
5. Global payroll management
If your business operates globally in multiple countries, selecting a payroll solution that supports global payroll management is crucial, like Employment Hero’s Global Teams Employer of Record (EOR) service. Look for systems that can handle diverse tax regulations, multi-currencies, and legal requirements across different regions. This ensures that you can continue using the same software to process payroll even as your business grows and scales.
Automate payroll processing with Employment Hero
Managing employee salaries is such a complex task. Why not leverage on automated payroll to make payroll processing more efficient for you and your team? Employment Hero can do all that and more for you.
Ultimately, you need to come up with a list of your organisation’s key needs and priorities so you can accurately differentiate between the features you need, and the features you want.
We wish you all the best in your search for an online payroll software. And if you’re keen to find out more about Employment Hero, book a demo with one of our business specialists.
Check out our other resources:
- Guide to Payroll In Singapore
- Top compliance issues in payroll for outsourced payroll providers
- Can small businesses benefit from using payroll software?
- 3 interesting factors that affect the way you do payroll in Singapore
