Rota Management Software
Rota management that runs all the way to payday.
Build shifts, track time, and run payroll — all in one place. No re-keying. No cross-checking. No gaps.
Rotas built in a flash
Create and schedule shifts based on your business’ standard working day and apply rota templates instantly, with no waiting around. Shifts populate in the background while you continue managing the roster — a live progress indicator keeps you in the loop throughout.
Increase employee accessibility
No more sending emails or chasing staff when planning rotas. Automatically notify employees of their scheduled shifts and give them the option to accept, swap, decline, or bid for open shifts in real-time, directly in their calendar.
Stay accurate and compliant
Set up unique payroll scenarios for employees including overtime rates and allowances, automatically reflecting projecting rota costs. The rotas will automatically detect bank holiday rates, overtime, leave and unavailability.
Full audit visibility
Track every rota change in real time. See who made changes, what was updated, and when — at roster or individual shift level, without needing to raise a support request.
Shave hours off your rota process.
Rotas built to budget
Plan workforce by budget with real-time labour cost management built directly into the rota view, and automatically costing shifts based on the employee setup against rule sets. See the exact wage cost of each rota and compare against the budget before publishing.
Compare rotas to timesheets
Employment Hero’s time and attendance software connects directly to payroll — approved timesheet hours, overtime, and leave sync automatically, with no manual re-entry. Compare shifts to actual time worked and identify inconsistencies before approving employee timesheets.
Employees can also attach supporting documentation directly to timesheets — sign-in sheets, shift cards, or photos — so managers have everything they need to approve accurately, without chasing anyone.
Shift management
Easily swap shifts and manage new shifts that are unassigned to alleviate your workload. Allow employees to swap shifts only with eligible employees. Give employees the option of accepting or declining a bidding shift.
Rota warnings
Rota warnings automatically flag potential Working Time Regulations breaches — including rest period violations and maximum weekly hours — before you publish.
Gain confidence knowing that employees have been shifted correctly based on their working requirements. No more manually checking if overtime, rest breaks or maximum work hours have exceeded.
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Rota management software FAQs
Staff rota software is a scheduling software designed to help businesses manage their employee schedules more efficiently. Rota scheduling software allows managers to improve the process of creating schedules, assigning shifts, and keeping track of staff attendance. It can also manage shift swaps, time-off requests, and holidays.
Using online rota management software can benefit businesses in multiple ways, including improving communication, increasing efficiency, reducing costs, and boosting productivity. It helps businesses build rotas that are cost effective, based on dynamic factors such as staff availability, pay rates, working hours, and more. When paired with a payroll software, managers can save time on cross checking, by syncing employee details such as hours worked, overtime, vacation and sick leave into the pay run.
Yes — rota data flows directly into Employment Hero’s payroll. Shift costs are calculated in real time against each employee’s pay setup, bank holidays and overtime are automatically detected, and approved timesheets sync straight into the pay run. There’s no manual cross-checking or re-keying of hours.
Yes. Employees can view their rotas, accept or decline shifts, request swaps, and bid for open shifts directly from the Employment Hero Work app on iOS and Android. Shift notifications are sent automatically when a rota is published — no more chasing people by text or email.
Employment Hero’s rota warnings automatically flag when a shift would breach rest break requirements, maximum weekly working hours, or an employee’s contracted availability. You can also set up custom pay conditions for overtime and bank holiday rates, which are applied automatically — reducing both the compliance risk and the manual calculation burden on your HR or payroll team.
Yes. Employment Hero includes shift and roster audit reports, so you can see exactly who made a change, what was changed, and when — at both roster and individual shift level. This is accessible directly from the roster view, without needing to raise a support request. Useful for multi-manager teams, franchise operations, or any business where accountability across the scheduling process matters.
Yes. You can manage rotas across multiple work sites from a single platform, with location-based filtering in both the rota view and the audit reports. Managers can be assigned to specific sites, and shift warnings apply across the whole organisation — so nothing slips through the cracks when you’re operating across more than one location.
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We’ve made work admin a breeze. Forget paper-based processes and lost leave requests: give your team self-service access to all their important HR and payroll tasks. From onboarding to HR advisory, we provide end-to-end value.
All employee data is housed in a single, secure platform
Automate leave requests, performance reviews, and onboarding.
Centralise and share company policies and essential documents
Workforce analytics and reports to help leaders make data-driven decisions.
Run payroll your way, every time.
Whether you want to run manual diligence, automate pay runs or outsource the bulk of work to our specialists, Employment Hero has a payroll solution that flexes with your ways of working.
Automate core payroll and post-payroll tasks at no cost. Really.
Run advanced payroll with pay conditions, app integrations and multiple PAYE schemes.
Centralise access to pre-payroll data like timesheets and holidays. The HR module keeps your workflow smooth and simple.
A dedicated payroll partner to handle complex tasks, from legislation changes to payroll anomalies.
Be the employer everyone wants to work for.
You offer the employment – we’ll bring the benefits
Employees can access everything they need through an intuitive self-service portal
Keep your team engaged and motivated with recognition and perks
Give your team flexible, on-demand access to their earned wages
Increase morale, productivity, and loyalty with an employee assistance programme.
Employment made easy
Employment Hero is an all-in-one HR, payroll and hiring platform for UK-based businesses.
