Executive Assistant to the CEO

Summary

We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and project coordination.

This permanent, full-time role is pivotal in ensuring the smooth operation of the business, coordinating key initiatives, managing executive priorities, and supporting the successful delivery of strategic projects. The ideal candidate will be an exceptional communicator with strong organisational and project management skills, capable of anticipating needs, managing competing priorities, and contributing to the continued growth and success of the Company.

What You’ll Do

• Provide high-level support to the CEO including diary management, meeting coordination, travel arrangements, and correspondence.
• Prepare reports, presentations, agendas, minutes, and other business documentation.
• Coordinate meetings, track actions, and ensure priorities and deadlines are met.
• Support strategic projects and business improvement initiatives across the Group.
• Provide project coordination support to our construction and development teams, assisting with planning, reporting, and stakeholder communication.
• Build positive relationships with internal and external stakeholders while maintaining confidentiality and professionalism.
• Identify opportunities to improve processes, systems, and efficiencies across the business.

What You’ll Bring

• Proven experience as an Executive Assistant or similar role.
• Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong project coordination or project management capability.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills and confidence learning new systems.
• A proactive, solutions-focused approach and the ability to work independently.
• Strong attention to detail, professionalism, and discretion.
• Experience in construction, property development, retirement living, aged care, or a related industry will be highly regarded.
• A qualification in business administration, project management, or a related field is advantageous but not essential.

Why Join WBG?

It’s an exciting time to join WBG as we continue to grow, modernise, and strengthen our capabilities across the business. We’re investing in our people, improving our systems, and building a culture that supports development, innovation, and high performance.

This is more than a traditional Executive Assistant role. You’ll work closely with senior leaders across a diverse and growing group of businesses, contributing to strategic initiatives, business improvement projects, and key organisational outcomes. You’ll gain exposure to a wide range of industries and play an important role in helping shape the future direction of our Company.

If you’re looking for a career where you can make a genuine impact, grow your skills, and be part of a supportive and ambitious team, we’d love to hear from you.

To be considered for this role, you must be a New Zealand citizen, permanent resident, or hold a valid visa that allows you to work in New Zealand.