About PDV Consultants

PDV Consultants is an engineering and project management consultancy working across the food, dairy and industrial sectors, with offices in New Zealand and Europe. We’re a growing team of engineers who take pride in seeing projects through from concept to commissioning.

The role

We’re looking for a Project Administrator to support our Project Managers and engineering team across the full project lifecycle. Based in our Hamilton office, you’ll keep projects on track behind the scenes — managing purchase requisitions, tracking costs and commitments, maintaining contract documentation, and liaising with clients, contractors and our Business Manager.

This is a fixed-term position. The role provides administrative support for a number of short-term dryer safety projects that conclude at the end of October 2027, and the position will finish at the end of that term.

What you’ll be doing

• Supporting the Project Manager and wider engineering team
• Managing purchase requisitions and monitoring project cost control (commitments and actuals)
• Providing contract administration support — tendering through to close-out, including pricing schedules and contractual records
• Maintaining project tracking processes (e.g. milestone tracking, procurement tracking)
• Preparing reports and proposals, collating manuals and documentation
• Liaising with our Business Manager on purchase orders, invoicing and claims
• Establishing SOPs and training documentation for project administration activities

About you

• Experience in administrative or project support roles, ideally with contract administration exposure
• Technically confident — you’ll be working across multiple systems and platforms, so you need to pick up new tools quickly and troubleshoot without hand-holding
• Strong MS Excel skills essential; comfortable across MS Office generally
• Some accounts/finance experience is a plus, but not essential
• Strong attention to detail — you catch things others miss
• Able to work independently, prioritise, and keep things moving without close supervision
• A straight communicator who can deal confidently with clients, contractors and engineers

Why join PDV?

• Flexibility on hours — 32 to 40 hours per week to suit what works for you
• Salary range $70,000–$75,000, plus KiwiSaver on top (not deducted from salary)
• A social, down-to-earth team — regular team days, social sports, and Friday Lunch Club
• Relaxed office culture (yes, there’s a chill zone)

How to apply

For a confidential chat about the role, contact Sarah Morton-Johnson on 021 859 026, or apply now.

We welcome applications from candidates currently residing in New Zealand with valid work rights. We’re unable to accept overseas applications at this time.