Join Habitat for Humanity and help support warmer, drier, healthier homes for whānau and aiga across our communities.

About the role

As Project Administrator, you will play an important role in organising, scheduling and documenting the day-to-day tasks that support families to achieve warmer, drier and healthier homes. You will be a key point of contact for whānau/aiga clients, partners, landlords, property managers, contractors and internal teams, ensuring information is accurate, timely and well managed.

Key responsibilities

• Provide prompt and professional support by responding to phone calls, emails and general correspondence.
• Coordinate diaries, schedules, appointments, referrals and on referrals to community organisations.
• Maintain accurate client records and receive training in Salesforce and other systems used by the organisation if needed.
• Communicate with families to gather required documentation, including information needed for financial assessments.
• Prepare Healthy Homes Assessment reports and ensure information is complete, accurate and error-free.
• Send recommendation reports to homeowners, property managers and landlords with clear communication and advice.
• Support communication with landlords and property managers to help achieve better housing outcomes for families.
• Manage curtain approvals and coordinate information required for installations.
• Attend meetings, hui, conferences, workshops and industry training as required.

About you

We are looking for an organised and motivated individual who enjoys helping others and wants to develop their career in project administration, community services, housing, or the not-for-profit sector.  This role could be ideal for a early-career professional seeking hands-on experience in a purpose-driven organisation.  You will bring strong communication skills, a positive attitude, and a willingness to learn. You’ll enjoy working with a wide range of people, managing multiple tasks, and contributing to meaningful outcomes for families across our communities.

Ideally, you will bring:

• A recent qualification in business administration, project management, communications, social services, community development, or a related field, or equivalent transferable experience.
• Strong written and verbal communication skills.
• Good organisational skills and the ability to manage competing priorities.
• Confidence using Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong attention to detail and a commitment to producing accurate work.
• The ability and willingness to learn new systems and processes, including Salesforce and other databases.
• A collaborative approach and a willingness to contribute as part of a supportive team.
• An interest in community development, housing, social impact, or the not-for-profit sector.
• An appreciation for working with people from diverse backgrounds, particularly Māori and Pasifika communities.
• A professional and empathetic approach when supporting clients and stakeholders
• Willingness to acquire an HPA Level 1 certificate.

Why join us?

• Competitive salary package that recognises your skills and experience
• Permanent full-time role | 40 hours per week, Monday to Friday
• Hybrid working environment providing flexibility and work-life balance
• Growing organisation with exciting opportunities to develop your career
• Make a real difference in a rewarding and fulfilling role that supports our community
• Free on-site parking at our East Tamaki office
• Exclusive staff discounts at our ReStores
• Access to our Employee Assistance Programme (EAP), offering confidential wellbeing and support services
• Join a fun, supportive, and collaborative team culture where your contribution is valued

About Habitat for Humanity

Habitat for Humanity Northern and Southern Limited is the largest of Habitat for Humanity affiliates in New Zealand. We deliver a wide range of housing-related services, including developing new affordable homes, managing leased housing, delivering home repair programmes, and providing healthy homes initiatives, alongside our well-known ReStore charity shops which help fund our mission. With a team of nearly 150 staff and over 400 volunteers across Auckland, Northland, Canterbury, and Southland, we are a growing, purpose-driven organisation committed to creating long-term, positive impact for the communities we serve. Our work is grounded in dignity, equity, and the belief that everyone deserves a safe, decent place to live. Everything we do is guided by our core values:

·Whakahirahira (Inspiring Action) – We lead by example and motivate others to make a difference

·Whanaungatanga (Working Together) – We build strong relationships and collaborate to achieve more

·Tikanga (Doing the Right Thing) – We act with integrity and hold ourselves to high standards

·Manaakitanga (Caring for Others) – We show genuine care, respect, and support for those around us

Ready to Apply?

If the above sounds like an opportunity that interests you, we’d love to hear from you — please apply with your updated CV and cover letter, telling us why you are a suitable candidate for the role. Applications close on Friday 23rd October 2026. Please note that interviews may commence during the advertising period if suitable candidates apply.

Habitat for Humanity Northern and Southern Limited are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All who are employed by Habitat are expected to share this commitment and uphold the highest standards of conduct in line with our safeguarding policies.