Real Estate Contracts & AML Administrator – Whangārei

12-Month Fixed-Term Contract | Parental Leave Cover

Join our Bayleys Whangārei team and play an important role behind the scenes of a busy, successful real estate business.

We’re looking for an organised, proactive and detail-focused Contracts & AML Administrator to join our Bayleys in the North team in Whangārei on a 12-month fixed-term contract, covering parental leave.

This is a full-time varied role supporting our sales team across property transactions, contract administration and Anti-Money Laundering (AML) compliance, Monday-Friday, 8:30am to 5pm. You’ll help manage the process from agreement preparation through to settlement, keeping documentation accurate, deadlines on track and ensuring our processes meet compliance requirements.

You’ll be someone who enjoys being the person who keeps things moving; organised, calm under pressure and comfortable managing multiple priorities while maintaining a high level of accuracy, professionalism and confidentiality.

Key responsibilities:

• Preparing and processing Sale and Purchase Agreements, tender and auction documentation
• Managing property transactions from agreement through to settlement, including key dates, deposits and notices
• Maintaining accurate transaction records and updating deals through Bayleys systems
• Liaising with salespeople, solicitors and other professionals to keep transactions progressing smoothly
• Ensuring contract documentation and transaction files meet compliance requirements
• Supporting AML processes, documentation and day-to-day compliance administration
• Assisting with financial administration, reconciliations and agent-related queries
• Providing administrative support to the wider contracts, compliance and sales teams as required.

About you:

You’ll ideally bring strong administration experience, excellent attention to detail and confidence working with documentation, systems and deadlines. Experience in real estate, legal administration, conveyancing or compliance would be an advantage, but just as important is your ability to learn quickly, take ownership and work accurately in a busy environment.

Ideally, you’ll have:

• Excellent organisation and time-management skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Confidence working across multiple systems, including Microsoft Office
• The ability to prioritise competing deadlines and follow processes carefully
• A proactive, solutions-focused approach to your work
• A professional, friendly manner and willingness to be part of a team
• The ability to work with discretion and maintain confidentiality
• Previous experience with contracts, property transactions or AML compliance would be advantageous.

Why Bayleys in the North?

You’ll be joining a collaborative team within one of New Zealand’s most recognised real estate brands, with the opportunity to work in a busy office where your contribution genuinely matters.

If you’re an experienced administrator who enjoys working with detail, thrives on organisation and takes pride in keeping things running smoothly behind the scenes, we’d love to hear from you.

Apply now with your CV and a brief cover letter telling us why this role sounds like you. Full job description available upon request.

Applicants for this position must have NZ residency or a valid NZ work visa.