10 point HR and payroll compliance checklist

Published

18 Oct 2024

10 point HR and payroll compliance checklist

Navigating the complex and ever-evolving payroll regulations in Malaysia can be daunting for local SMEs. Are you confident that your organisation is meeting all compliance requirements?

Malaysia has the world’s second most complex HR and payroll practices – staying up-to-date with compliance is essential for your peace of mind. By ensuring your payroll is managed accurately and promptly, you can avoid potential penalties and fines, and prevent more serious issues.

It’s important to address HR and payroll compliance matters before they develop into larger challenges. But where do you start when managing tax laws and employment legislation alongside your regular payroll processes?

Our checklist offers a helpful overview of HR and payroll compliance, providing you with insights to gauge how well you align with Malaysia’s workplace legislation requirements.

Download the checklist to find out more.

Disclaimer:The information in this checklist is current as at 22nd July 2024, and has been prepared by Employment Hero Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (Employment Hero). The views expressed in this checklist are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. The Information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. Employment Hero does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising either directly or indirectly as a result of reliance on, use of or inability to use any information provided in this factsheet. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this checklist.

Get started with this quick compliance check:

We understand the requirements of the Employment Act (1955) that apply to all employees.
We are aware of which statutory provisions, contributions and deductions apply to our employees. We are confident that we are correctly applying the minimum wages set out in the Minimum Wage Order for all days worked.
We have an orientation system for inducting all new hires, which ensures that they are provided with all the onboarding documents and appropriate information they need to do their job.
We have employment contracts in place that have been signed by each employee, and include terms that adequately protect the business.
We have appropriate and up-to-date workplace policies in place that our employees have access to and have read and acknowledged.
We are confident that our managers fully understand requirements related to termination of employment and we have adequate procedures in place for managing poor performance and misconduct issues.
We are aware of our work, health and safety obligations according to the Occupational Safety and Health Act 1994, and have a workplace health and safety system in place which is appropriate relative to the risks to the business.
We understand the risks regarding contractors being found in reality to be employees, and we are confident that any contractors we engage would be regarded as genuine contractors according to the parameters outlined in the EA and the Industrial Relations Act 1967.
We have a record-keeping process in relation to all of the above points.
Our procedures in relation to all of the above points are automated as far as reasonably practicable.

Want more? Check out our Resources and the Malaysia SME BizHub to supercharge your HR and payroll, or explore your options for outsourced payroll management services with us by booking a demo today!

Download the checklist