Admin Coordinator

Job Responsibility

Admin Assistant

• To be the ambassador for the center when meeting parents and visitors and to act as the first point of reference.
• Desk receptionist duties including answering calls, attending to vendors, couriers, and other inquiries/correspondence.
• Monitoring inquiries from the company’s official email and passing the message to the related person.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Managing ws or other phone call or text inquiries.
• Act as the point of contact for internal and external clients.

Administrative Duties

• Assist and supervise day-to-day office administration. To oversee and coordinate overall office activities and to provide administrative support to the relevant departments for all operational needs.
• Oversee office facilities and maintenance. Executing all company related operations eg: security system, internet, electricity, cleanliness, coordination and arrangement for repair & maintenance of office equipment such as printers, fax machines, photocopiers, etc.
• Responsible for storage and inventory, building management, parking management, office equipment/supplies, locker room, uniform, Staff ID badge etc.
• To order/collect/delivery parcels and purchasing office goods when needed.
• Assist finance in preparing client’s file for consultation/assessment.
• Ensure common area, play area, and staff room arrangements are organized before leaving.
• Managing and monitoring service providers and vendors.
• Organizing office activities and event planning.
• Assist in the preparation of regularly schedules and reports.
• Update and maintain office policies and procedures.

Finance

• Ensure all documentation in relations to general accounting, and administration (including service agreements for clients) are filled in order.
• Maintaining records, current accounts files and database from time to time
• To assist in new client orientation
• To prepare orientation form and inform clients before 3 days start of therapy
• To assist with petty cash – reimbursement and claims (Account Payable)
• Receive payment for invoices via cash/credit card (Account Receivable)
• Perform any other duties as and when assigned by the immediate supervisor.

Job Requirements

To qualify you will need to meet the following criteria:

• Possess Bachelor Degree or Diploma with 1-2 year working experience in the field or related area will be preferable; However, fresh graduate are also encouraged to apply
• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• To use descriptive praise (e.g. good sitting, I like how neat your handwriting is)

Job Benefits

• Health insurance
• Medical
• Maternity leave
• Opportunities for promotion