Internal Exam Executive

Job Overview

The Internal Exams Executive holds the responsibility of assisting the Internal Examinations department facilitate the process of the students and teachers at the ACE EdVenture Schools having a seamless examination experience.

Duties and Responsibilities

• Adhere to the protocols for the preparation and execution of internal examinations across the schools as determined by the Internal Exams Manager
• Liaise and work with the teachers for all internal examinations from Year 1 to Year 11
• Assist in managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis
• Inputting students’ progress reports. This includes accessing results electronically/downloading results/follow up with teachers
• Follow up with Academic Heads to ensure set test and examination papers are in by the predetermined deadlines
• Assist in ensuring the safe and timely distribution of all examination papers and stationery to the schools
• Ensure that exam papers are safely stored in all required formats
• Storing exam results and documents with appropriate standards, confidentiality, and ease of retrieval
• Issuing examination certificates
• Assist in generating Students’ IGCSE statistic report
• Communicate with parents about emergencies pertaining to their children i.e. injuries,illness, etc.
• Manage students’ ID and locker allocation
• Track students’ attendance and punctuality
• Managing the logistics of classroom replacement and relocation (if needed)
• To manage and to ensure International Students to have a valid students’ visa (Sri Emas only; Dwi Emas has the International Students Office)
• Store lost and found, and confiscated items
• Be a stand-in for teachers in classes when the teacher needs to step out of the classroom

Requirements and Skills

• Diploma or Bachelor’s degree
• Proficiency of using software like Microsoft Word and Excel
• Good interpersonal and communication skills
• Accuracy of information
• Outstanding organisational skills
• Emotional intelligence and management
• Ability to collaborate with all levels of people in the organisation
• Upholding a customer-focused approach