Secretary

Secretaries and administrators help to keep an organisation running smoothly, taking care of the administrative and organisational tasks that make the organisation function.

Typical responsibilities of the job include:

• answering calls, taking messages and handling correspondence
• maintaining diaries and arranging appointments
• typing, preparing and collating reports
• filing documents
• organising and servicing meetings (producing agendas and taking minutes)
• managing databasesprioritising workloads
• implementing new procedures and administrative systems
• liaising with relevant organisations and clients
• coordinating mail-shots and similar publicity tasks
• logging or processing bills or expenses
• acting as a receptionist and/or meeting and greeting clients
• if more senior, recruiting, training and supervising junior staff.