Woodford House, a leading Anglican Special Character, state-integrated, boarding and day school for Year 7 - 13 girls, in Hawke's Bay is seeking to appoint a permanent, part-time, to join our passionate and enthusiastic administration team. We nurture each girl who walks through our doors so that her light shines brighter.

About the Role

Woodford House is seeking a highly organised and detail-focused Payroll and Boarding Assistant to join our Administration team. This is a varied and people-facing role that combines end-to-end payroll responsibilities with boarding administration support, working closely with staff, students, parents, and external agencies. This role reports to the Director of People and Administration and is an important role in the high performing, friendly and helpful administration team.

Key responsibilities include:

• Accurately process weekly payroll and maintain compliant records, databases, and leave per legislation.

• Coordinate with Education Payroll on staff changes, relief, timesheets, and act as liaison for payroll queries.

• Ensure payroll controls, reporting, audit requirements, and PAYE returns are met and support annual audits within deadlines.

• Handle boarding enquiries during school hours and administer related forms, consents, and Transfer of Care.

• Support EOTC, boarding activities, pastoral care administration, and maintain emergency, evacuation, and logistics procedures for boarders.

• Manage boarding systems, records, reports, supplies, linen, maintenance assistance, and year-end processes.

• Provide backup and maintain office operations in the Administration team during absences, showing flexibility to support school operations and uphold policies and special character.

About You

The successful candidate will be an experienced administrator, who enjoys wearing multiple hats and brings strong judgment, initiative, and organisational savvy to every task.

Minimum three years’ experience in payroll management.
Strong administrative background in complex or fast-paced environments.
High accuracy and attention to detail, especially with numerical work.Proficient in Excel and payroll systems.
Experience supporting audits and meeting deadlines under pressure.
Confident interpersonal skills for engaging with teenagers, parents, and staff.
Professional, discreet, and excellent at customer service.
Proactive, logical, and solutions-focused attitude.
Previous experience in a school or education setting preferred, but not essential.

You must be eligible to work in New Zealand and satisfactorily pass all pre-employment checks such as Police Vetting and reference checking.

This role is ideal for someone who thrives in a busy environment, enjoy balancing numbers with people, and bring strong payroll and administrative experience, we’d love to hear from you.

Any questions or enquiries about the role go to Vickie Hope, Director of People and Administration at Vickie.hope@woodford.school.nz

Woodford House School Board

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