Work-Related Social Events Policy Template

Office parties: great for morale, risky for HR. One minute it’s karaoke and camaraderie, the next it’s complaints and chaos. To keep your team-building banter from turning into a tribunal, you need a clear, friendly work-related social events policy. Think of it as your secret weapon for fun and professionalism, because “drink responsibly” shouldn’t be your only rule.

This work-related social events policy template is designed to help business owners, leaders and HR professionals create a framework that supports safe, respectful and enjoyable events. 

Whether you’re planning casual get-togethers or formal celebrations, this framework will help you outline your organisation’s approach, reduce risk and promote a positive workplace culture.

What’s in this free template?

The policy is designed to ensure staff social events are enjoyable, inclusive and legally compliant. 

The template covers:

• Behavioural expectations
• Planning and approval
• Alcohol and risk management
• Liability and discipline 
• Inclusivity and attendance 

Disclaimer:The information in this article is current as of 30th June 2025, and has been prepared by Employment Hero UK Ltd and its related bodies corporate (Employment Hero). The views expressed in this article are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. Some information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. Employment Hero does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this article. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this article

Download the work-related social events policy template now. 

Why do you need a work-related social events policy?

Protecting your business from liability

For business owners and HR professionals, ensuring the company is protected from liability is crucial. This extends to a work-related social events policy. 

Events have many benefits, but they can result in legal issues if something goes wrong. Whether it’s inappropriate behaviour, alcohol-related incidents or questions about attendance during work hours, a clear policy helps protect your business by outlining what’s acceptable and what’s not. It also provides a framework for dealing with any problems that might arise.

Encourage inclusive employee participation

Inclusion should be at the forefront of your mind when it comes to planning socials for your staff. So it’s important to remember that not everyone will feel comfortable attending the same types of event. 

A solid work-related social events policy encourages inclusive planning and considers different schedules and preferences, so all employees feel welcome and comfortable attending. This helps to foster a more supportive and respectful culture. 

Reinforce organisational culture and values

Work socials should reflect your company’s values, so as a business owner or HR professional, it’s important to consider this when planning. 

A well constructed work-related social events policy reinforces the type of culture you want to promote and ensures events contribute positively to your overall business environment rather than becoming a source of tension or confusion.

FAQs

What is a work-related social event?

A work-related social event is any activity or gathering organised by an employer. They aim to bring employees together outside of their usual work tasks for social, team-building or celebratory purposes. 

These events may occur during or outside of working hours and can take place on or off company premises.

Examples include:

• Christmas or end-of-year parties
• Team-building days or retreats
• After-work drinks
• Company lunches or dinners
• Celebrations for milestones (e.g. hitting targets, birthdays, promotions)
• Charity or fundraising events involving staff

Even if attendance is optional and even if the event takes place outside of normal working hours, it can still be considered work-related, especially if it’s organised, endorsed or funded by the employer. As such, employees are expected to follow workplace policies and codes of conduct during these events.

What are the benefits of attending workplace social events?

Organising gatherings outside of work can offer a range of personal and professional benefits for your employees. The key benefits include:

• Strengthens team relationships: Gatherings help to break down barriers between colleagues, encouraging more open communication and stronger working relationships. Employees can connect with team members they may not interact with regularly.
• Boosts morale and engagement: Celebrating achievements and spending time together outside of the usual work environment can lift spirits and make employees feel more valued and appreciated.
•  Improves workplace culture Regular social events reinforce a positive and inclusive culture, showing that the organisation values community, wellbeing and connection, not just productivity.

Are work social events mandatory?

Generally, workplace social events should not be mandatory to attend, as otherwise employees may need to be paid for their time at the event. An exception might be where you require senior officials to organise and attend social functions as part of their roleThis is something that should be addressed in your work-related social events policy. 

It’s important to respect your employees boundaries by not putting pressure on attending functions. Best practices include:

• Encourage participation, don’t require it.
• Make events as inclusive and accessible as possible.
• Never penalise or judge employees for choosing not to attend.

Keep all your policies in place with Employment Hero

For any business owner or HR professional, having policies in place to protect your business and your employees is high on your priority list. But actually having the time to write them out is where it gets tricky. So why not let Employment Hero help out?

Our Employment Operating System takes the traditional isolated aspects of employment and integrates them into a seamless, human and AI-powered solution that empowers employers, employees and job seekers alike. 

Get access to policies, receive HR compliance advice from our HR Advisory team, find and hire top talent with SmartMatch, seamlessly onboard new hires, automate complex payroll, drive employee engagement and more!

Download the work-related social events policy template.