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11 reasons to switch to SaaS HR

What will you learn?

HR SaaS (software as a service) systems are rapidly replacing traditional HR processes. What exactly is SaaS, and why is this change happening? We’ll explore these in the fact sheet.

What you’ll learn:

  • The 11 reasons why you need to replace traditional HR
  • How SaaS can help you
  • How to move your business out of the dark ages
  • How you can make your HR more efficient

Wondering what SaaS even is?

SaaS (software as a service) HR systems are rapidly replacing traditional HR processes. This is happening for many reasons, and we’ll explore these shortly. But first of all, what exactly is SaaS?

SaaS is software-by subscription technology. Because you don’t own it, there is no upfront purchase cost, and you’re not responsible for its upkeep. The vendor does all the hard work. Updates are done automatically, and they require almost no downtime and very little IT involvement.

Modern businesses are recognising the big advantages of moving from a manual HR system to a Saas HR solution; our whitepaper has 11 of the best.

These days, managing HR in a growing business is a constant task. As an HR manager, you’re probably overloaded with work and you never seem to get to the bottom of it all. It’s not unusual to rush from meeting to meeting, extinguishing fire after fire. You’re always checking your e-mail and making countless phone calls. But there’s a big difference between being productive and just being busy. And if you’re always busy being busy on admin-based HR tasks with no time for strategic HR thinking, it probably high time you made a change. Here are four telltale signs that you need a new HR system.

4 Telltale Signs You Need A New HR System

Sign 1. Onboarding is all paperwork

The onboarding of new employees is a crucial time to time to give your new hires a thorough understanding of your company’s history, culture, and mission, and how they fit into the bigger picture and can contribute to the greater success of the company. But, in too many workplaces, onboarding is all about paperwork. And much of a new employee’s first day is all about completing one document after another. This includes:

  • Signing a letter of engagement;
  • Acknowledging your code of conduct;
  • Filling out the tax declaration form;
  • Completing their superannuation choice form; and,
  • Giving us their bank account details.

For new starters, it’s dull, and it’s tedious, and for some, it’s a real letdown. But it doesn’t have to be this way when you enable new hires to complete onboarding essentials online, allowing them to fill out and sign all of their onboarding paperwork well in advance of their start date.

It’s important to make an employee’s first days, weeks and months memorable for all the right reasons. By streamlining your onboarding process with an HR system, you can save yourself so much time, free yourself up from tedious paperwork, and make your new starter’s time with you more productive and enjoyable from day one.

Sign 2. The data you need is always hard to find

If you’re still filing everything away in paper files in a bank of filing cabinets, it’s not only inefficient, but you’re probably putting the business at risk. Paper-based filing systems are only as secure as the people who have access to the office where they are located.

Even if you’re the holder of the key, when bulky filing cabinets start to fill up with overflowing manila folders, it becomes difficult to keep the information organised. If you face an underpayment claim or are undergoing an audit by a Fair Work inspector, think of the time it takes to hunt down those important documents. It can be seriously stressful and seriously time-consuming.

And with no audit trail, who can say that it hasn’t been altered? With cloud HR software, you can free up your day and have meticulous files at your fingertips whenever you need them.

In fact, online HR software like Employment Hero can save you an enormous amount of time across a range of HR tasks. As all your HR data is encrypted in the cloud, you’ll also have peace of mind that everything’s secure from login to logout.

Sign 3. Human errors keep tripping you up

Sometimes, the sheer volume of paperwork and duplication from manual processes can be simply overwhelming and keep you away from doing more strategic work. Spreadsheets are probably a large part of why you’re always busy doing busy things. They are also notoriously prone to human error.

With manual data entry, any kind of formula mistakes can seriously mess with everything from managing holiday allowances to your payroll calculations. And it can take ages to unravel it all when something goes awry.

If you’re still doing payroll manually or keeping data in spreadsheets, it’s high time for an upgrade. For many businesses, the answer lies in having a single platform with integrated HR, rostering and payroll, which eliminates the need for data double-handling.

Sign 4. You’re busy “being busy”, updating HR files

Employee self-service is all about helping employees and managers build a more self-sufficient work environment. Having HR self-service functionality is a must as it allows your colleagues to perform routine HR tasks themselves, rather than relying on you to do it for them.

This includes updating their personal details, as well as acting as viewing and acknowledging workplace policies and other HR documents. By reducing your employees’ reliance on you to perform day-to-day support tasks, you cut costs and response times while improving efficiency, productivity and compliance.

With a cloud-based employee self-service system, your employees can access the system from home. They can view work schedules to see when they’re rostered on, view payroll information, and request annual leave, all without calling on you.

Unlock the 11 key reasons to switch
Unlock the 11 key reasons to switch
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