8 Best Payroll Software in Malaysia (2024)

In Malaysia’s dynamic business landscape, selecting the right payroll software can go a long way towards an organisation’s success. With options aplenty, sifting through the many payroll software solutions available on the market can be a daunting task.

Whether you’re a small startup or a medium-sized enterprise, there’s sure to be a payroll software that caters to your needs. Let’s take a look at the leading payroll software providers in Malaysia, their features and how they can work for your team.

1. Employment Hero Payroll

Founded in 2014, Employment Hero is a cloud-based, all-in-one HR and payroll software that services over 300,000 businesses globally. It’s designed to help businesses effectively navigate the complexities of payroll management, letting organisations focus on what matters most – taking care of their employees.

Keep your payroll system up-to-date and compliant with the latest regulations from MoHR, LHDN and EPF/KWSP with a software that is constantly updated with the latest changes, features and integrations. Save time on payroll processes with a fully integrated HR and payroll platform, reduce payroll data errors and enjoy seamless reporting with automated payroll.

What features does the software offer?

Employment Hero’s robust platform comes packed with features like payroll reporting, rostering, time and attendance tracking, as well as Swag, an employment superapp that lets employees access all of their employment information at one go.

Customising and automating pay conditions has never been easier – you can configure, set and forget payroll processes with ease even if you have complex employment contracts or pay conditions.

You can also manage pay rate increases in bulk according to unique employee payroll scenarios. Save time on admin by creating work types and mapping them to pay or leave categories, so each employee’s specific working conditions are matched to the exact pay conditions under their employment agreement. All you have to do is make the right selection and this data will be automated straight into timesheet calculations and the pay run.

Employment Hero’s payroll platform grants you full visibility over breaks, allowances, overtime and location-specific conditions – use the built-in rule tester to make sure that pay condition rule sets are accurate before you go live. The system also keeps track of important dates like public holidays or work anniversaries, making it easy to automate employee wage increases when pay rules are triggered.

Manage leave for new and existing employees with Employment Hero’s standard leave allowance templates, or create your own templates to cater to specific pay conditions unique to your organisation. You can even apply tags to individual employees or groups to assign customised pay conditions without affecting other employees.

Time and attendance management is effortless with comprehensive reports, real-time location monitoring and alerts for missed shifts. Automated timesheet submissions ensure that shift start, break and end times are accurately captured, so you never have to wonder what’s going on with employee time management.

Meanwhile, generating statements for statutory bodies like LHDN, EPF, SOCSO, EIS, HRDF and more is fuss-free – view employee contributions, review automated calculations and generate monthly payroll summary reports in just a few clicks. Form EA and other tax-specific forms are also easily accessible within the system.

To round it off, you get to empower your employees with a self-service portal, allowing them to manage their personal profiles. Employees can update basic employee details, record overtime hours, submit leave requests, access payslips and more, reducing the burden on payroll administration. Plus, they can access the portal anytime, from anywhere — via mobile too.

Keen to find out more? Get in touch today.

2. Kakitangan

With 8 years in the game, Kakitangan has been supporting Malaysian SMEs in personnel management, empowering businesses in enhancing productivity and employee happiness levels. They emphasise innovation as well as continuous improvement by upgrading business operations and streamlining HR workflows for businesses.

What features does the software offer?

It covers the As to Zs of managing employees with features like E Payroll, E Leave, E Claim and E Attendance, making processes hassle free for employers and employees alike with its cloud-based payroll solution. It also has a premium option for extra security, as well as online consultation sessions with HR industry experts.

Read more: Employment Hero vs Kakitangan

3. HR2000

HR2000’s i-Payroll is a web-based payroll solution that fully integrates payroll, HR, time management, leave, claims and appraisals into one streamlined system, while QuickPay is a Windows based user-friendly Malaysian payroll and human resource management software designed to suit Malaysian labour law. They have been delivering payroll and HR solutions since 1999.

What features does the software offer?

As an employee self-service system, HR2000’s i-Payroll simplifies processes and allows employees and department managers to manage leave and claim processes easily. On the other hand, QuickPay provides easy data entry and enables you to complete your monthly payroll tasks in 4 easy steps. They support more than 50 bank formats and also allow you to generate monthly, yearly and statutory reports for government reporting quickly.

Read more: Employment Hero vs HR2000

4. Info-Tech

Info-Tech has been around since 1996 – a whopping 27 years to date. They started off as a Windows-based HR system before evolving into a cloud-based HRMS software in 2014. Outside of Malaysia, Info-Tech is also present in Singapore, India, Hong Kong and Australia. They pride themselves on being a next generation HRMS and accounting software company.

What features does the software offer?

It supports online submissions to EPF and LHDN, seamlessly integrating with other modules such as time and attendance, leave management, expense claims, appraisals and project cost management to simplify your payroll process. Thanks to the integration with its HRMS software, employees’ leave, claims and attendance data can be linked to payroll for immediate calculations. They have over 50 reports available for customisation, such as comparison reports and monthly or yearly payroll summary reports.

Read more: Employment Hero vs Info-Tech

5. SQL Payroll

Not to be confused with the programming language, SQL Payroll facilitates the payroll process alongside SQL Account, their accounting software. Together they serve more than 270,000 businesses with more than 400 service centres across Malaysia.

What features does the software offer?

It makes payroll processing easy, accurate and secure with payslip password encryption, automated Malaysian statutory body contribution calculations and electronic submission of salary payments to more than 25 Malaysian banks. It also keeps employees in the loop with dedicated employee dashboards where they can manage leave, view past payslips and access past records of EA forms. Meanwhile, its manager dashboard lets managers check daily attendance, manage employee leave and generate leave balance reports quickly and easily.

Read more: Employment Hero vs SQL Payroll

6. PayrollPanda

Used by thousands of Malaysian SMEs, PayrollPanda supports business owners and HR managers with their online HR and payroll software. They pride themselves on being so easy to use that no training is required, and one of their main selling points is that they are focused on continuous product improvement, with new updates every two weeks.

What features does the software offer?

PayrollPanda has all the payroll tools you’ll need for processing payroll, including but not limited to features like eLeave, easy form generation, employee self service and API integrations. They’re not just statutory body compliant – they’re also HRDF-claimable, with plenty of support for small startups all the way up to medium-sized enterprises.

7. HR2eazy

HR2eazy is an award-winning HR and payroll software that has served over 1,000 Malaysian companies since 2016. They offer a diverse roster of digital solutions, including KPI, timesheet and payroll management.

What features does the software offer?

HR2eazy’s software offers comprehensive payroll management with features like employee self-service, employee time management, complex leave policy accommodation, overtime and attendance management and statutory body compliance forms, all stored within a secured HTTPS site and hosted on Google Secured Cloud for easy access. It comes in multiple languages including English, Malay, Tamil and Mandarin.

8. Swingvy

Established in 2016 in Singapore, Swingvy is a human resources information system (HRIS) that prides itself on having leave management, payroll, time & attendance, claims and reimbursement, all within one platform. They’ve since expanded their operations to include Malaysia and Taiwan as well.

What features does the software offer?

Swingvy’s EPF, MoHR and LHDN-compliant online payroll solution makes paying your team simple. They claim that it takes on average just 10 minutes to run payroll and generate digital payslips for all employees with their platform. Plus, payday processes are streamlined with payroll integrations with Swingvy’s HR Hub, Time, Claims and modules. Get detailed payroll calculations, make bulk payroll updates, reconcile payroll with pre-built reports, run multiple payruns and more with the platform.

What should you look for when choosing a payroll solution?

Before selecting a payroll software, first consider whether it aligns with the specific needs and goals of your business. Some key factors to consider are:

1. HR and payroll software integrations

Go with a payroll software that integrates well with your existing HR software. It ensures a unified system that reduces the need for duplicate data entry and enhances overall efficiency.

2. Pricing and cost

Evaluate the pricing structure and overall cost of the payroll software, including any additional charges – it’s important to ensure that the pricing model is transparent and aligns with any budget constraints you might have.

3. Ease of implementation

Choose a payroll software that is easy to implement, user-friendly, and has a responsive support team to handle any of your questions. A simple and straightforward onboarding process can save you valuable time and resources, allowing all your employees to quickly learn and adapt to the new system.

4. Automated payroll tax filing

Look for a payroll management software that automates your payroll tax filing processes. Automating tax calculations and filings will help with accuracy, compliance with regulations, and minimise any risks, saving you precious time and money in the long run.

5. Global payroll management

If you’re a multinational company, selecting a payroll solution that supports global payroll management is crucial, like Employment Hero’s Global Teams Employer of Record (EOR) service. Look out for systems that can handle diverse tax regulations, multi-currencies, and legal requirements across different regions. This ensures that you can continue using the same software to process payroll even as your business grows and scales.

Automate payroll processing with Employment Hero

Managing employee salaries is complex. Why not make life easier by automating payroll? Employment Hero can do all that and more for you.

In the end, you know best when it comes to your organisation’s needs and priorities. Make a list to determine the features you need, and compare them to what payroll providers are offering. Most payroll systems have moved to become cloud-based solutions, so all you need to do is pay a monthly subscription fee and you’ll get access to the features you need, support resources, regular updates to the software and more.

If you’re interested to find out more about Employment Hero, book a demo with one of our business specialists.